Single-Window Initiative and the Kimberley Process Rough Diamonds Program

The Single-Window Initiative (SWI) will replace the tools and processes currently being used to transfer data from border-crossing activity to Natural Resources Canada (NRCan) for the Kimberley Process Rough Diamonds Program. Data and business rules will be sent to the Canada Border Services Agency (CBSA) and validated post-arrival data will be sent back for the Program to process in its certification system. A new business model and associated automation will be developed to enhance and improve the quality of import certification services delivered to our stakeholders.

Importers or persons acting on their behalf (brokers) will be able to submit, to the CBSA, the information identified by NRCan to support compliance with the regulatory requirements of the Kimberley Process Rough Diamonds Program. The information will be submitted before the diamonds arrive via an Integrated Import Declaration (IID). The IID can be submitted up to 90 days in advance and the trade chain partner will be able to receive border decisions related to the release of the diamonds up to 90 days in advance of their arrival.

Changes Affecting the Importation of Rough Diamonds

Currently, 90% of import shipments of rough diamonds are handled through brokerage services. It is expected that these importers will continue to use brokers and will submit an IID. For the IID submission, as per the Electronic Commerce Client Requirements Document (ECCRD), trade chain partners can get pre-arrival border recommendations up to 90 days in advance. For those importers not using brokers, the paper process at the border will continue to be supported. The paper process is expected to take longer at the border than the automated process of submitting an IID and obtaining a release decision in advance of the diamonds’ arrival at the border. For paper import transactions, the Special Authority Field on Form B3 will continue to be used for providing the Kimberley Process Certificate (KPC) Number.

The data elements the broker (on behalf of the importer) must provide in the IID for the Kimberley Process Rough Diamonds Program are:

  • KPC number: The certificate number of the KPC being used.
  • Canadian importer data and exporter data.
  • KPC issue date: The date the KPC was issued.
  • KPC expiry date: The expiry date on the KPC.
  • Scanned KPC: A fully qualified URL from which an image of the KPC can be accessed by qualified CBSA and NRCan employees (the scanned KPC is not mandatory).
  • Issuing authority: The two-character code for the country of issuance of the KPC.
  • Country of origin (mining): The two-character code for the country in which this commodity was mined, according to the KPC. In cases where the mining origin is more than one country, then this needs to be indicated as “mixed.”
  • Carat weight: The weight of the rough diamonds in carats.
  • Value: The value of the rough diamonds in U.S. dollars (US$).
  • HS code: The Harmonized System code of the rough diamonds.
  • Number of packages/parcels: The total number of individual packages/parcels in the shipment.

For more details on the data elements, refer to the program-specific appendix in the CBSA published SWI on Electronic Commerce Client Requirements Document (ECCRD).

NRCan Timeline

Implementation of the SWI’s functionality for NRCan’s Kimberley Process Rough Diamonds Program is currently scheduled to begin in February 2015.

NRCan Consultations

NRCan has actively participated in CBSA-led Trade Technical Design sessions since the spring of 2013 and has presented at numerous industry associations that have members who import rough diamonds for their commercial needs. During the summer of 2014, in partnership with the CBSA, NRCan held organized program-specific WebEx sessions to ensure our stakeholders had an opportunity to connect with program personnel, understand the new functionality/flow, and address questions and concerns about the development and implementation of NRCan-specific programs and regulated goods.

For additional information, please visit the Kimberley Process Rough Diamonds Program.