Arctic Logistics Requests

The deadline for 2016 Arctic Logistics requests has now passed. Please contact PCSP directly for information about our program. See below for our contact information.

How to Apply

Please contact PCSP directly if you have questions regarding the logistics request process.

Email: pcsp@nrcan.gc.ca
Tel.: 613-998-8145
Fax.: 613-998-8103

Who can apply

Any researchers planning to conduct field work in the Canadian Arctic are invited to apply for PCSP logistical support by submitting a PCSP Logistics Request Form. PCSP supports researchers from Canadian government agencies, provincial and territorial governments, northern organizations, universities and independent groups conducting Northern research projects in the natural or social sciences.

PCSP field logistics services are available to non-Canadian research organizations and private research institutions subject to feasibility and overall demand for PCSP services.

Services available

Depending on when and where you are conducting your field work, PCSP logistics services may include charter aircraft (airplane and/or helicopter use including fuel), fuel for camps and vehicles, accommodation and working space at the PCSP Resolute facility, and/or loan of field equipment and vehicles. Please consult the PCSP Arctic Operations Manual for more details on PCSP services, terms and conditions of support and advice on arctic field work.

Although PCSP may be able to provide advice, share best practices, help, and facilitate contact, PCSP does not supply (arrange, procure, etc.) the following field program components (which may also be considered logistics):

  • commercial flights, accommodations or vehicle/equipment rentals
  • food and personnel for field camps
  • training of field party members and personnel
  • wildlife monitoring services
  • community liaison
  • necessary licences & permits or environmental assessments
  • scientific fieldwork planning
  • firearms
  • site clean-up and environmental remediation including fuel drums removal
  • endorsement of specific science projects

Related assistance to Canadian researchers

PCSP is able to offer related assistance to Canadian researchers by covering some of the costs of PCSP logistics services (referred to subsequently as direct, in-kind logistics support).  Canadian researchers are invited to indicate in their Logistics Request Form if they are seeking PCSP direct, in-kind logistics support. Please note that foreign and private sector projects are not eligible for PCSP direct, in-kind support.

The Project Review Committee (PRC) focuses on the prioritization of logistics requests submitted by university-based researchers.  The prioritization provided by the PRC informs PCSP’s allocation of direct, in-kind support. Note that final decisions on allocation of PCSP’s direct, in-kind support resides with the Program.

The PRC assesses logistics requests originating from university-based researchers using four main criteria: feasibility of requested field logistics; quality of application; scientific recognition; and students, local involvement and engagement. Each criterion is scored and weighted to determine a final project score.  The priority of a given project is determined by its score relative to the scores of other projects.

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Polar Continental Shelf Program Project Review Committee Scoring Guide – 2016
  0 1 2 3
Feasibility of requested field logistics Weight: 40 Health and safety - Field team has insufficient training/experience in Arctic field work - Health and safety deficiencies must be addressed in order for project to be feasible - Health and safety deficiencies must be addressed in order for project to be feasible - Field team well-trained and experienced in Arctic field work.
Location and logistics sharing - Study area not feasible (i.e., aircraft not available or aircraft cost too high)
- No option of sharing aircraft is available
- Study area has limited aircraft resources and limited sharing abilities with other groups OR
- Project is feasible only with aircraft sharing
- Study area has aircraft resources available
- Aircraft sharing opportunities are available
- Field work is based at the PCSP Resolute facility and aircraft resources are available
- Good aircraft sharing opportunities
Field planning - Field plans are not well-contemplated, not detailed, have significant information gaps, or are not provided
- Field methodology is poorly described
- Field plans are reasonably thought-out and somewhat detailed, but contain information gaps
- Field methodology is adequately described
- Field plan requirements are clear and quite detailed and contain minimal information gaps
- Field methodology is clearly described
- Field plan requirements are well-thought-out, detailed, and very clear
- Field methodology is clearly described
Budget - Budget not well-contemplated, contains no or unrealistic cost estimates and/or has substantial information gaps - Budget not well-contemplated, includes some  unrealistic cost estimates, and/or has some information gaps - Budget well-contemplated, most costs estimates are realistic, and no information gaps exist - Comprehensive and well-contemplated budget with realistic cost estimates
Quality of application Weight: 25 - Difficult to understand and disorganized with substantial information gaps
- Proposed research project description and research objectives are unclear
- Somewhat difficult to understand and disorganized with information gaps
- Proposed research project description is adequately described and research objectives are reasonably clear
- Intelligible and organized with few information gaps
- Proposed research project description and research objectives are clearly described
- Well-written, organized and comprehensive
- Proposed research project description is well-described and research objectives are clear and strong
Scientific recognition Weight: 20 Awards and grants - Awards/ grants are not from a competitive process that evaluates scientific excellence OR
- No awards/grants secured
-  Some awards/grants are from a competitive process that evaluates scientific excellence
- Number of awards/grants and/or their monetary value and/or prestige is low
-  Key awards/grants are pending
-  Some awards/grants are from a competitive process that evaluates scientific excellence
- Number of awards/grants and/or their monetary value and/or their prestige is moderate
- Some key awards/grants are secured
- Many awards/grants are from a competitive process that evaluates scientific excellence
- Number of awards/grants and/or their monetary value and/or their prestige is high
- Most or all key awards/grants are secured
Publications record - Publications are very limited for the discipline or the publications are not relevant to the proposed research project - Publications are limited for the discipline and the papers listed are in low impact journals
- Most publications are not relevant to the proposed research project
- Publications are reasonable for the discipline and some of the papers listed are in higher impact journals.
- Most publications are relevant to the proposed research project
- Publications are extensive for the discipline and include many papers in high-impact journals.
- Publications are relevant to the proposed research project
Students, local involvement and engagement Weight: 15 - No student or local involvement
- No explanation provided for lack of involvement
- No demonstrated engagement activities or planned activities with a local community
- Only one student or local person involved in a somewhat meaningful way
- Research plans for the student (if applicable) are described adequately or
- Acceptable explanation provided for the limited student or local involvement
- Limited engagement activities or planned activities with a local community
- Students and/or local people are meaningfully involved
- Research plans for students (if applicable) are clearly described or
- Good explanation provided for limited student or local involvement
- Meaningful engagement activities or planned activities with a local community
- High level of meaningful student and/or local involvement
- Research plans for students (if applicable) are clearly described
-  A high level of meaningful engagement with a local community

To contribute to the preservation of the rich repository of traditional knowledge of Arctic Peoples, PCSP encourages applicants with research projects focused on traditional knowledge to apply for the Traditional Knowledge Program through the PCSP Logistics Request Form. The Project Review Committee will evaluate the project based on community support and involvement, project deliverables that will be used to communicate results to the community or communities involved and, as applicable, deliverables that have been developed during the past five years (for ongoing projects).

PCSP’s Canadian Arctic-Antarctic Exchange Program encourages collaboration among Canadian Arctic and non-Canadian Antarctic scientists wishing to undertake joint studies in both Polar Regions. Canadian scientists wishing to “sponsor” Antarctic partners are invited to apply to this program through the PCSP Logistics Request Form. The Project Review Committee and the Canadian Committee on Antarctic Research will evaluate the project based on the nature of the collaborative work proposed, how this collaborative work will enhance the applicant’s ongoing Arctic scientific research, information on the Antarctic partner (their work, professional credentials) and demonstrable benefits to the applicant/Canadian researcher.

Timeline & Review process

The PCSP Logistics Request Form submission deadline is in late October/early November each year for requests pertaining to the following field season.

All requests for PCSP logistics support are screened for feasibility of the logistics requested.  A preliminary cost estimate for the logistics support required by the project is determined.

The Project Review Committee assesses all eligible non-federal requests to determine priority for allocation of direct, in-kind support.  Canadian federal government projects are prioritized by each home department. The PCSP reserves the right to make final decisions concerning the allocation of direct, in-kind support based on resource availability and logistics feasibility.  

In December, PCSP informs all applicants of its decision regarding the logistics support PCSP is able to offer to their projects. For approved projects, the PCSP may cover a portion of the logistics costs (direct, in-kind support) and recover all or part of the expenditures made by the PCSP on behalf of the project for the logistics support requested. Confirmation to proceed with the project is required from the researcher.

Following receipt of confirmation to proceed, the PCSP team completes field season planning and the researcher receives a project agreement confirming project logistics and associated costs and terms and conditions.

Required Information

Before completing the PCSP Logistics Request Form, you should plan your field work and have a good understanding of your support requirements to ensure success of your project. When completing the PCSP Logistics Request Form, you will be asked to provide details about your charter aircraft, fuel, accommodations and equipment requirements including field camp location(s), planned use and load for each aircraft type, and the specific field equipment you will require.

PCSP also requests information on your field party to ensure your safety in the field as well as on environmental information to assist you in determining whether an environmental assessment, licenses and/or permits are required to conduct your field activities.

The details provided in the PCSP Logistics Request Form will support PCSP’s assessment of the feasibility and cost of supporting your project and will allow PCSP to provide you with appropriate advice to improve the cost-effectiveness of your project.

Additional information

To support the PCSP project review and decision process for the allocation of direct, in-kind support, PCSP invites you to provide additional information such as student and local involvement in the field project, collaboration with other organizations, and a list of peer-reviewed publications where applicable.

Applicants from the Canadian Federal Government should attach to the PCSP Logistics Request Form a document (e-mail or letter) indicating senior management approval of the proposed project.

Applicants who wish to apply to the Traditional Knowledge Program or the Canadian Arctic-Antarctic Exchange Program will be asked to make note of this in the PCSP Logistics Request Form. Applicants to these programs will be asked to provide supplementary information about their project.

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