Arctic Logistics Requests

 

2015 PCSP Arctic Logistics Request Form - Apply now

Notice: For any MS WORD or MS EXCEL file attachments being uploaded within the form, please use .doc and .xls formats, respectively.

 
How to Apply

Please contact PCSP directly if you have questions regarding the logistics request process.

Email: pcsp@nrcan.gc.ca
Tel.: 613-998-8145
Fax.: 613-998-8103

Who can apply

Any researchers planning to conduct field work in the Canadian Arctic are invited to apply for PCSP logistical support by submitting a PCSP Logistics Request Form. PCSP supports researchers from Canadian government agencies, provincial and territorial governments, northern organizations, universities and independent groups conducting Northern research projects in the natural or social sciences.

PCSP field logistics services are available to non-Canadian research organizations and private research institutions subject to feasibility and overall demand for PCSP services.

Services available

Depending on when and where you are conducting your field work, PCSP logistics services may include charter aircraft (airplane and/or helicopter use including fuel), fuel for camps and vehicles, accommodation and working space at the PCSP Resolute facility, and/or loan of field equipment and vehicles. Please consult the PCSP Arctic Operations Manual for more details on PCSP services, terms and conditions of support and advice on arctic field work.

Although PCSP may be able to provide advice, share best practices, help, and facilitate contact, PCSP does not supply (arrange, procure, etc.) the following field program components (which may also be considered logistics):

  • commercial flights, accommodations or vehicle/equipment rentals
  • food and personnel for field camps
  • training of field party members and personnel
  • wildlife monitoring services
  • community liaison
  • necessary licences & permits or environmental assessments
  • scientific fieldwork planning
  • firearms
  • site clean-up and environmental remediation including fuel drums removal
  • endorsement of specific science projects

Related assistance to Canadian researchers

PCSP is able to offer related assistance to Canadian researchers by covering some of the costs of PCSP logistics services (referred to subsequently as direct, in-kind logistics support).  Canadian researchers are invited to indicate in their Logistics Request Form if they are seeking PCSP direct, in-kind logistics support. Please note that foreign and private sector projects are not eligible for PCSP direct, in-kind support.

The Project Review Committee (PRC) focuses on the prioritization of logistics requests submitted by university-based researchers.  The prioritization provided by the PRC informs PCSP’s allocation of direct, in-kind support. Note that final decisions on allocation of PCSP’s direct, in-kind support resides with the Program.

The PRC assesses logistics requests originating from university-based researchers using 5 criteria: PCSP feasibility; Quality of science [proxy]; Performance of previous field projects; Quality of application; and Highly qualified personnel. Each criterion is scored and weighted to determine a final project score.  The priority of a given project is determined by its score relative to the scores of other projects.

LogoProject Review Committee Scoring Guide
Polar Continental Shelf Program
Requests for Logistics Support for the 2015 Field Season


 
  0 1 2 3
PCSP Feasibility Weight: 35
Assessed by the PCSP logistics coordinators
  • Insufficient training/experience
  • Location is impossible to access
  • Field work is prohibitively expensive and no option of sharing is available
  • Well trained and experienced in the Arctic
  • Location is accessible
  • Project is affordable only if certain conditions are met (sharing of logistics is required)
  • Well trained and experienced in the Arctic
  • Location is accessible
  • Logistics sharing options are limited
  • Well trained and experienced in the Arctic
  • Location is easily accessible
  • More than 2 projects are sharing logistics
Quality of science (proxy)

Weight: 20
  • No funding sources result from a process in which science was evaluated
  • Only 1 funding source resulting from a process in which science was evaluated
  • The value of the funding source is low
  • All funding sources are pending
  • 1 or 2 funding sources resulting from a process in which science was evaluated
  • The value of the funding sources is moderate
  • Many funding sources are pending
  • 2 or more funding sources are competitive, credible and result from a process in which science was evaluated
  • A prestigious award is listed
  • The value of awards is high
  • Much or all of funding is confirmed
Performance of previous field projects

Weight: 15
  • No publication list is included
  • For ongoing projects: no progress report is included
  • The publication list is short
  • Few or no peer-reviewed articles are listed
  • Journals listed are low impact
  • Publications listed are not recent or relevant to the proposal
  • For ongoing projects:  the project report is unclear or lacking in detail
  • The publication list is moderate
  • Many peer-reviewed articles are listed
  • Some higher impact journals are included in the publication list
  • Publications are recent and relevant
  • For ongoing projects: a clear progress update is included, but some questions remain
  • Publication list is extensive, and includes many peer-reviewed articles
  • High impact journals are included in publication list
  • Publications are recent and relevant
  • For ongoing projects: a clear, detailed, intelligible progress update is included
Quality of application

Weight: 20
  • The application is very difficult to understand
  • Project objectives are unclear
  • Information gaps exist
  • Application looks thrown together
  • The application is intelligible, some questions persist
  • Project objectives are understood
  • Some information gaps exist
  • Application is relatively messy
  • Application is intelligible
  • Project objectives are clear
  • Some information gaps exist
  • Application is relatively tidy
  • Application is clearly intelligible
  • Project objectives are clearly stated
  • There are no gaps in information
  • Application is tidy
Student or Local Involvement

Weight: 10
  • No student or local involvement
  • No explanation for lack of student or local involvement
  • Only one studentor local person is involved
  • Involvement is somewhat meaningful
  • An acceptable explanation for lack of involvement
  • More than one student or local person is involved
  • Involvement is meaningful
  • A good explanation for lack of involvement is provided
  • Students and locals are involved
  • There is a very high level of student or local involvement
  • The academic level of students involved is high
  • Involvement is meaningful

To contribute to the preservation of the rich repository of traditional knowledge of Arctic Peoples, PCSP encourages applicants with research projects focused on traditional knowledge to apply for the Traditional Knowledge Program through the PCSP Logistics Request Form. The Project Review Committee will evaluate the project based on community support and involvement, project deliverables that will be used to communicate results to the community or communities involved and, as applicable, deliverables that have been developed during the past five years (for ongoing projects).

PCSP’s Canadian Arctic-Antarctic Exchange Program encourages collaboration among Canadian Arctic and non-Canadian Antarctic scientists wishing to undertake joint studies in both Polar Regions. Canadian scientists wishing to “sponsor” Antarctic partners are invited to apply to this program through the PCSP Logistics Request Form. The Project Review Committee and the Canadian Committee on Antarctic Research will evaluate the project based on the nature of the collaborative work proposed, how this collaborative work will enhance the applicant’s ongoing Arctic scientific research, information on the Antarctic partner (their work, professional credentials) and demonstrable benefits to the applicant/Canadian researcher.

Timeline & Review process

The PCSP Logistics Request Form submission deadline is in late October/early November each year for requests pertaining to the following field season.

All requests for PCSP logistics support are screened for feasibility of the logistics requested.  A preliminary cost estimate for the logistics support required by the project is determined.

The Project Review Committee assesses all eligible non-federal requests to determine priority for allocation of direct, in-kind support.  Canadian federal government projects are prioritized by each home department. The PCSP reserves the right to make final decisions concerning the allocation of direct, in-kind support based on resource availability and logistics feasibility.  

In December, PCSP informs all applicants of its decision regarding the logistics support PCSP is able to offer to their projects. For approved projects, the PCSP may cover a portion of the logistics costs (direct, in-kind support) and recover all or part of the expenditures made by the PCSP on behalf of the project for the logistics support requested. Confirmation to proceed with the project is required from the researcher.

Following receipt of confirmation to proceed, the PCSP team completes field season planning and the researcher receives a project agreement confirming project logistics and associated costs and terms and conditions.

Required Information

Before completing the PCSP Logistics Request Form, you should plan your field work and have a good understanding of your support requirements to ensure success of your project. When completing the PCSP Logistics Request Form, you will be asked to provide details about your charter aircraft, fuel, accommodations and equipment requirements including field camp location(s), planned use and load for each aircraft type, and the specific field equipment you will require.

PCSP also requests information on your field party to ensure your safety in the field as well as on environmental information to assist you in determining whether an environmental assessment, licenses and/or permits are required to conduct your field activities.

The details provided in the PCSP Logistics Request Form will support PCSP’s assessment of the feasibility and cost of supporting your project and will allow PCSP to provide you with appropriate advice to improve the cost-effectiveness of your project.

Additional information

To support the PCSP project review and decision process for the allocation of direct, in-kind support, PCSP invites you to provide additional information such as student and local involvement in the field project, collaboration with other organizations, and a list of peer-reviewed publications where applicable.

Applicants from the Canadian Federal Government should attach to the PCSP Logistics Request Form a document (e-mail or letter) indicating senior management approval of the proposed project.

Applicants who wish to apply to the Traditional Knowledge Program or the Canadian Arctic-Antarctic Exchange Program will be asked to make note of this in the PCSP Logistics Request Form. Applicants to these programs will be asked to provide supplementary information about their project.

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