Info Source: Sources of Federal Government and Employee Information

Natural Resources Canada

Table of Contents

General Information

Institutional Functions, Programs and Activities

Additional Information

General Information

Introduction to Info Source

Info Source: Sources of Government and Employee Information provides information about the functions, programs, activities and related information holdings of government institutions subject to the Access to Information Act and the Privacy Act. It provides individuals and employees of the government (current and former) with relevant information to access personal information about themselves held by government institutions subject to the Privacy Act and to exercise their rights under the Privacy Act.

The Introduction and an index of institutions subject to the Access to Information Act and the Privacy Act are available centrally.

The Access to Information Act and the Privacy Act assign overall responsibility to the President of Treasury Board (as the designated Minister) for the government-wide administration of the legislation.

Background

The Department of Natural Resources was created by the Department of Natural Resources Act on January 12, 1995. It combined the former departments of Energy, Mines and Resources, and Forestry. Some groups in the department, such as the Geological Survey of Canada, have been in existence for more than a century. Natural Resources Canada (NRCan) reports to Parliament through the Minister of Natural Resources.
Read more on NRCan’s history.

Responsibilities

Under the Minister of Natural Resources, the department plays a pivotal role in helping shape the important contribution of the natural resources sectors to the Canadian economy, society and environment. These sectors, which comprise our forests, energy, minerals and metals, as well as related industries, including those dealing with earth sciences, are a cornerstone of Canadian prosperity and are helping build a 21st century economy.

Through partnership and innovation, Natural Resources Canada (NRCan) works with Canadians to make wise use of our resources, strengthening the social foundation of Canadian life. NRCan conducts innovative scientific research to generate and transfer ideas, knowledge and technologies. It continues to promote Canada's international interests to meet our global commitments related to natural resources and ensure Canada's place in the world. The department is organized into five science-based sectors, a Corporate Management and Services Sector, Public Affairs and Portfolio Management Sector, Strategic Policy and Results Sector, Major Projects Management Office and one corporate branch: Audit.
Read more about NRCan’s mandate and NRCan’s strategic outcomes.

Institutional Functions, Programs and Activities

The program information in this section follows Natural Resources Departmental Results Framework and Program Inventory of records for 2018-19

Core Responsibility 1 - Natural Resources Science and Risk Mitigation

Lead foundational science and share expertise for managing Canada’s natural resources, reducing the impacts of climate change and mitigating risks from natural disasters and explosives.

Canadian Geodetics Survey: Spatially Enabling Canada

Description: The Canadian Geodetic Survey provides the fundamental reference frame and standards for the measurement of latitude, longitude, elevation and gravity anywhere in Canada and monitors motions of our continental landmass in support of geomatics and geoscience. This geospatial reference frame underpins all activities where positions matter, enabling mapping, land surveying, water management and engineering activities in Canada. A growing community of research scientists rely on the program’s precise positioning and gravity information to study changes in the Earth. The program is delivered by real-time analysis of global satellite data, supporting client services that enable Canadians to use global navigation satellite systems (e.g. GPS) for precise positioning, including heights above sea level. Related tools and services are delivered directly to Canadians through the internet.
Document Types: Agreements, briefing notes, budgeting, communication plans, consultant reports, contracts, contribution agreements, correspondence, guidelines, inventory, licensing, planning, presentation decks, procedures, provincial/territorial relations, research, scientific publications, standards, testing, training, minutes of meetings, agendas, statistical reports, surveys, statements of work.
Record Number: NRCan ESS 003

Canada Lands Survey System

Description: The Canada Lands Survey System provides the statutory framework, standards and information systems and the land survey ground infrastructure that legally identifies and protects the boundaries of property rights and enables land transactions on Canada Lands (Indigenous Reserves, National Parks, the Northern Territories and Canada’s Offshore region). This program underpins land governance and provides the boundary certainty required to protect and manage lands and resources and to support sustainable social and economic development for Canadians, Indigenous Peoples, industry and federal, provincial and territorial governments. It is a key contributor to reconciliation with Indigenous Peoples, both in its mandated role of delivering the system pursuant to the Canada Lands Survey Act and in its accompanying role of providing legal survey and boundary expertise to Crown-Indigenous Relations and Northern Affairs, Indigenous Services and other government departments.
Document Types: advice, agreements, analysis, applications, briefing notes, budgeting, certifications, compliance tracking, consultations, contracts, correspondence, enforcement, enquiries, funding, inspections, legislation, monitoring, planning, policy, presentation decks, procedures, provincial/territorial relations, research, requests, standards, surveys, survey records, transfer payments.
Record Number: NRCan ESS 004

Board of Examiners for Canada Lands Surveyors

Description: This bank describes information that is related to applications for issuing of commissions to Dominion Land Surveyors, Dominion Topographical Surveyors and Canada Land Surveyors. The personal information may include name, contact information, date of birth, place of birth and biographical information.
Class of Individuals: Individuals who applied, prior to 1999, to qualify as a Dominion Lands Surveyor, Dominion Topographical Surveyor or Canada Land Surveyor.
Purpose: The personal information is used to evaluate candidates for an examiner role with the various Surveyor programs.
Consistent Uses: The information may be used or disclosed for the following purposes: statistical analysis, audit and to report to senior management.
Retention and Disposal Standards: Examination records are kept for one year after examination, then destroyed. Case files are retained until individuals are 80 years of age, or for two years after the death of an examiner, then destroyed.
RDA Number: 85/010-1
Related Record Number: NRCan ESS 004
TBS Registration: 000399
Bank Number: NRCan PPU 010
Notes: This Personal Information Bank will be transferred to Library and Archives Canada during Fiscal Year 2016-2017.

Owners of works along the Canada - United States Border

Description: This bank describes information about individuals who own works along the Canada - United States border. Personal information may include: name and contact information, description of the works.
Class of Individuals: Individuals owning works along the Canada - United States Border.
Purpose: Personal information is used to communicate to land owners when field activities are planned on an individual's property or adjoining property, issue authorizations for works within 10 feet of the Canada - United States border, to recover costs following removal of unauthorized works. Personal information is collected pursuant to the International Boundary Commission Act.
Consistent Uses: Personal information may be used or disclosed for the following purposes: with representatives of the International Boundary Commission including US representatives, and for reporting to senior management.
Retention and Disposal Standards: Under development
RDA Number: Under development
Related Record Number: NRCan ESS 004
TBS Registration: 20100137
Bank Number: NRCan PPU 065

Earth Sciences Sector (ESS) Volunteers Program

Description: This bank describes information that is related to the Volunteer Program in the earth sciences sector. The personal information may include: name, contact information (including emergency contact), biographical information, educational information, language and objectives of the volunteer.
Class of Individuals: General public, including foreign nationals, who are 18 years of age or older who apply to volunteer their time or services in the earth sciences sector.
Purpose: The personal information is used to assess the skills and objectives of individuals who apply to volunteer in the earth sciences sector. Personal information will be provided to division representatives and project managers to identify volunteers suitable for particular projects.
Consistent Uses: The personal information may be used or disclosed for the following purposes: Statistical analysis and reporting to senior management.
Retention and Disposal Standards: Records of assignments will be retained for two years after the termination of the agreement and then are destroyed.
RDA Number: 98/005
Related Record Number: NRCan ESS 004, NRCan ESS 012, NRCan ESS 020
TBS Registration: 002879
Bank Number: NRCan PPU 070

Geological Knowledge for Canada’s Onshore and Offshore Lands

Description: Through this program, NRCan produces geoscientific data and knowledge to map the regional geological context of Canada’s onshore and offshore lands. NRCan provides information on new mineral and hydrocarbon potential to support other sectors and departments with strategic resource assessments, methodologies and data to make evidence-based decisions. NRCan also increases the availability and use of geoscience data assets and knowledge products by developing value-added analyses and tailoring information to broader audiences. NRCan acquires and interprets geophysical data that will be the basis of a formal submission defining the outer limits of the extended continental shelf beyond 200 nautical miles in the Atlantic and Arctic Oceans as part of Canada’s obligation to the United Nations Convention on the Law of the Sea. International recognition of this new offshore territory will give Canada sovereign rights over the natural resources on the seabed and subsoil.
Document Types: Advice, agreements, briefing notes, budgeting, communication plans, consultations, contracts, grants and contributions, transfer payment agreements, correspondence, enquiries, frameworks, funding, planning, presentation decks, program review, provincial/territorial relations and agreements, research, risk management, standards, studies, testing, training, treasury board submissions, executive summaries, submission to the United Nations. 
Record Number: NRCan ESS 021

Core Geospatial Data

Description:   The Program works closely with stakeholders internal to government, provinces, territories and communities, economic segments in natural resources and geomatics, citizens, non-profit institutions and organizations including academia, and foreign entities, to deliver national standards-based core geospatial data collected and utilized throughout the federal government to support many objectives such as economic growth, environmental management and social well-being. Through activities in this program, NRCan delivers foundational or core geospatial data that is accurate, dynamic, authoritative and accessible. Co-developed with 13 provinces and territories and the non-governmental sector, core geospatial data is the geographic foundation for thematic analysis, and evidence-based decision-making, and contributes to Canada’s productivity and innovation improvements.
Document Types: Agendas; briefing notes, budgeting, funding, communications plans, contracts, contribution agreements, consultant reports, correspondence, memoranda, minutes of meetings, presentation decks, project plans, architecture documents, operational policies and procedures, project descriptions, project performance, project approval documents, project status reports, travel management, transfer payments, Treasury Board submissions, grants and contributions, licensing agreements, requests for information, user needs assessments, status reports, liaison with other government departments, federal, provincial, territorial, private sector and academic coordination, partnership and collaboration, conferences, international relations, standards and specifications, geospatial metadata, user support, Canadian Geospatial Data Infrastructure (CGDI), CGDI information products, Arctic Spatial Data Infrastructure (ASDI) documents, geospatial standards and operational policies, Canadian Geomatics Environmental Scan and Value Study; Federal Earth Observation Strategy; Canadian GeoSecretariat; Canadian Council on Geomatics (CCOG); Federal Committee on geomatics and Earth Observation (FCGEO); Canadian Geomatics Community Round Table (CGCRT).
Record Number: NRCan ESS 011

Canada-US International Boundary Treaty

Description: The International Boundary treaty program maintains the boundary between Canada and the United States and regulates the construction of works within three metres of the boundary. A clear boundary is essential for law enforcement, land administration, customs, immigration and the management of trans-boundary resources. Following a jointly developed plan, the U.S. and Canadian sections conduct routine inspections of the 8,900 km of boundary line, maintain about 8,000 monuments, clear 2,200 kilometres of boundary vistas through forest and brush, enhance boundary demarcation by adding new monuments and update survey data describing the boundary line and the geodetic relationship between boundary monuments. This program also provides legal survey research, advice and consultation for international boundary issues. The program’s work is delivered by the International Boundary Commission and is based on joint decision-making and equal contribution of the Canadian and U.S. counterparts.
Document Types: Advice, agreements, analysis, applications, briefing notes, budgeting, certifications, compliance tracking, consultations, contracts, correspondence, enforcement, enquiries, funding, inspections, legislation, monitoring, planning, policy, presentation decks, procedures, provincial/territorial relations, research, requests, standards, surveys, survey records, transfer payments, information regarding owners of work done along the Canada-United States border.
Record Number: NRCan ESS 004

Geoscience for Sustainable Development of Natural Resources

Description:  This program creates new geoscience knowledge that supports sustainable development of Canada’s land, mineral, energy and water resources. Geoscientific knowledge informs land decisions such as marine protected areas, pre-exploration geoscience so that companies can efficiently discover new mineral and low-carbon footprint energy resources,  and environmental and groundwater studies so that resource sites can be developed and efficiently remediated post-production. Integrating the results of these studies will increase the efficiency of discovery, sustaining mining- and energy-dependent communities, while ensuring that these developments impact the environment and groundwater in the most minimal way.  NRCan provides expert advice to government departments, regulatory bodies and industry to inform regulatory policies, industry practices and environmental assessments, which contributes to sustainable land-use decision-making and groundwater management. This ultimately serves to improve Canada’s global competitiveness and supports the sustainable development of Canadian mining-dependent communities.
Document Types: Advice, agreements, applications, authorizations, briefing notes, budgeting, certifications, communication plans, complaint management, compliance tracking, consultations, contracts, transfer payment agreements, correspondence, enforcement, enquiries, frameworks, funding, licensing, monitoring, planning, presentation decks, program review, provincial/territorial relations, research, risk management, standards, studies, surveillance, testing, training, Treasury Board submissions.
Record Number: NRCan LMS 012

Pest Risk Management

Description: The Enhancing Forest Pest Risk Management program delivers science-based solutions to address forest pest issues that have, or could have, significant negative impacts on Canadian forest values, resources, and trade of forest products across domestic and international borders. The program integrates research on native and invasive alien forest pest issues and focuses on the science and technology required for evidence-based forest pest management policies and practices in the federal government and for pest management organizations across Canada.  Authoritative expertise and advice is provided and sustainable forest development and use of Canada’s forest is promoted. Pest outbreaks impact the wood fibre supply and could act differently under changing climate conditions. Similarly, the globalization in the movement of goods and people coupled with the limits in the efficacy of risk mitigation measures suggest that exotic forest pests will continue to be introduced in Canada and will have negative environmental, social and economic impacts. Key stakeholders include federal, provincial and territorial governments, organizations involved in pest management, including the forest products sector.
Document Types: Advice, agreements, applications, appeals, audits, authorizations, briefing notes, budgeting, communication plans, conference management, consultations, consultant reports, contracts, contribution agreements, correspondence, enquiries, frameworks, funding, inventory, legislation, media relations, monitoring, patents, planning, policy, presentation decks, program review, procedures, provincial/territorial relations, research, requisitions, risk management, screening standards, studies, testing, training, transfer payments, Treasury Board submissions.
Record Number: NRCan CFS 006

Forest Climate Change

Description: The Enhancing Forest Climate Change Adaptation and Mitigation Strategies program delivers a significant response to climate change related to Canada’s forests.  This program will increase the resilience of Canada’s forests and forest sector to climate change by developing and disseminating adaptation tools, indicators, and regional integrated assessments of forest ecosystems’ vulnerability to climate change. In addition to adaptation strategies, the Program’s carbon mitigation activities will deliver analyses and projections for how forest carbon accounting and mitigation actions by provinces, territories and stakeholders can make long-term contributions to meeting Canada’s greenhouse gas emission reduction targets, and will ensure that greenhouse gas reporting requirements are met. This Program supports forest sector competitiveness, optimizes the value of the forest, and advances environmental leadership by helping the sector understand the risks posed by changing climate conditions and by contributing to national climate change mitigation efforts. The program will involve collaboration with provincial/territorial forest management agencies, industry, and Environment and Climate Change Canada.
Document Types: Advice, agreements, applications, briefing notes, communication plans, compliance tracking, conference management, consultations, consultant reports, contracts, correspondence, frameworks, inventory, media relations, monitoring, planning, policy, presentation decks, procedures, provincial/territorial relations, research, risk management, screening standards, studies, surveillance, testing, training.
Record Number: NRCan CFS 005

Climate Change Adaptation

Description: Through this program, NRCan facilitates collaboration among public and private sector organizations to address shared priorities for climate change impacts and adaptation; addresses knowledge gaps for natural resource sectors and communities; enables the exchange of knowledge and tools; and builds capacity to enable decision-makers to take action. Key components of the program include the following:
(1) Leadership of Canada’s Climate Change Adaptation Platform, a national, multi-stakeholder forum that brings together representatives from federal, provincial and territorial governments; industry; Indigenous, professional, and not-for-profit organizations; and researchers to collaborate on delivering adaptation actions and building resilience across Canada. (2) Delivery of the national and sectoral science assessments that provide current, relevant and accessible information to help inform planning of policies, programs and actions across Canada. (3) Collaboration on cost-shared, collaborative projects aimed at developing and transferring adaptation information and tools, and enabling end-users to integrate adaptation into decision.
Document Types: Agendas, briefing notes, budgeting, funding, communications plans, contracts, contribution agreements, consultant reports, correspondence, memoranda, minutes of meetings, presentation decks, project plans, architecture documents, operational policies and procedures, project descriptions, project performance, project approval documents, project status reports, travel management, transfer payments, Treasury Board submissions, grants and contributions, licensing agreements, requests for information, user needs assessments, status reports, liaison with other government departments, federal, provincial, territorial, private sector and academic coordination, partnership and collaboration, conferences, international relations, standards and specifications, geospatial metadata, user support, Canadian Geospatial Data Infrastructure (CGDI), CGDI information products, Arctic Spatial Data Infrastructure (ASDI) documents, geospatial standards and operational policies; Canadian Geomatics Environmental Scan and Value Study; Federal Earth Observation Strategy; Canadian GeoSecretariat; Canadian Council on Geomatics (CCOG); Federal Committee on Geomatics and Earth Observation (FCGEO); Canadian Geomatics Community Round Table (CGCRT)..
Record Number: NRCan LMS 011

Explosives Safety and Security

Description:  The Explosives Safety and Security Branch within Natural Resources Canada is the national regulator of explosives and the centre of expertise for commercial explosives testing and research.  It contributes to the safety of the public and all workers involved in the explosives industry in Canada, as well as national security. Its Explosives Regulatory Division issues licences, permits and certificates for explosives, ammunition, and pyrotechnics to manufacturers, transporters, importers, exporters,  sellers and users of explosives.  The Canadian Explosives Research Laboratory is the only facility of its kind in Canada that conducts science and technology on commercial explosives and contributes to national security via expertise in blast effects and chemical precursors.
Document Types: Advice, agreements, applications, appeals, audits, authorizations, briefing notes, budgeting, certifications, communication plans, complaint management, compliance tracking, conference management, consultations, consultant reports, contracts, contribution agreements, correspondence, enforcement, enquiries, explosives (propellants, fireworks, pyrotechnics), frameworks, funding, importations, inspections, inventory, investigations, legislation, licensing, manufacturing, media relations, monitoring, permits, planning, policy, presentation decks, program review, procedures, provincial/territorial relations, research, risk management, sale, screening, standards, storing studies, surveillance, testing, training, transfer payments, transportation, Treasury Board submissions.
Record Number: NRCan MMS 003

Explosives, Precursors Licences, Certificates and Permits

Description: The bank describes information that is related to licences, certificates, enrolment, permits for the authorization, storage, transportation, use, importation, exportation, in transit permit, manufacture and sale of explosives or their precursors in Canada and also incident and investigation reports. The personal information may include name, date of birth, contact information, signature, certificate number, permit number, licence number, enrolment number and Criminal checks / history (e.g. information related to criminal record checks, investigations, charges, conviction dates and locations, pardons, etc.)
Class of Individuals: Individuals, acting on their own behalf or for a company, who apply for licences, certificates or permits; custom broker agent involved in the import of explosives to Canada.
Purpose: The personal information is used to issue licenses, certificates and permits for explosives; establish an inventory of sellers of restricted components. Personal information is collected pursuant to the Explosives Act, Explosives Regulations, 2013.
Consistent Uses: The information may be used or disclosed for the following purposes: enforcement, audit, reporting to senior management, program evaluation, safety and security. Information may be shared with other federal institutions: Royal Canadian Mounted Police refer to Operational Case Records RCMP PPU 005 and National Security Investigations Records (Exempt Bank) - RCMP PPU 025; the Canadian Security Intelligence Service refer to Canadian Security Intelligence Service Investigational records - CSIS PPU 045; Information may be shared with institutions of the government of the United States of America: Bureau of Alcohol, Tobacco and Firearms, the Federal Bureau of Investigation. Information may be communicated with investigative bodies in the event of an incident involving explosives
Retention and Disposal Standards: Explosives authorization – destroyed 20 years after the company has stopped producing; Import, export and In-transit permits – destroyed 10 years after license expiry date; Security screening – destroyed 7 years after completed; Security Evaluation of Magazine Doors – destroyed 6 years after receipt of submission; Magazine licences – destroyed 3 years after license expiry date; Occurrences (Accidents and Incidents) retained indefinitely after the expiry of the licence and closure of the site.; Files on incidents involving fatalities – retained indefinitely; Manufacturing – destroyed 20 years after the facility is closed; Fireworks Operator Certificate – destroyed 3 years after certificate is closed; Restricted Components – enrollment destroyed 10 years after the last site is closed.
RDA Number: Under development
Related Record Number: NRCan MMS 003
TBS Registration: 000398
Bank Number: NRCan PPU 005
Notes: Bank formerly called Explosives Licences and Permits - NRCan PPU 005. Personal information pertaining to transport permits for explosives formerly issued by Transport Canada are now accounted for in this bank.

Loan of Technology

Description: This bank describes information that is about individuals to whom departmentally-owned technology is loaned. The personal information may include name, employee identification number (PRI), contact information and biographical information linked to the technology assets under the control of the employee.
Class of Individuals: Full- and part-time employees, students and consultants.
Purpose: The personal information is used to document and track the use of electronic assets such as computers, cell phones, blackberries and other equipment in the custody of employees.
Consistent Uses: The information may be used or disclosed for the following purposes: Enforcement, Reporting to Senior Management, Inventory and Budgeting.
Retention and Disposal Standards: Information is retained for two years following the last administrative use then destroyed.
RDA Number: 99/003
Related Record Number: NRCan MMS 003
TBS Registration: 003370
Bank Number: NRCan PPU 085
Notes: Bank formerly called: CANMET Management Information System.

Fireworks and Pyrotechnics Licences

Description: This bank describes information that is related to the Fireworks and Pyrotechnics Certification Program. The personal information may include: name, contact information, date of birth, organization of employment, educational information & biographical information (in relation to pyrotechnics and fireworks only), signature, visual image of the applicant and certificate number.
Class of Individuals: Individuals, including foreign nationals, who have applied for a licence in the import / exportation, transportation, storage and/or use of pyrotechnics or fireworks in Canada and individuals acting as reference for the applicant.
Purpose: The personal information is used to assess applications for licences, course enrolment and to issue permits for fireworks and pyrotechnics in Canada.
Consistent Uses: The information may be used or disclosed for the following purposes: Enforcement, Audit, Reporting to Senior Management, Program Evaluation, Safety and Security. Information may be communicated with investigative bodies in the event of an incident involving fireworks or pyrotechnics.
Retention and Disposal Standards: information retained for three years after expiry of license
RDA Number: Under development
Related Record Number: NRCan MMS 003
TBS Registration: 20100118
Bank Number: NRCan PPU 125
Notes: Information formerly described in personal information bank called: Explosives Licences and Permits - NRCan PPU 005

Geoscience to Keep Canada Safe

Description: This program undertakes the monitoring, research and effective planning against various natural and human-induced hazards, including earthquakes, tsunamis, landslides and impacts related to climate change, geomagnetic storms, radiological and nuclear incidents. Through the provision of hazard information, NRCan helps other levels of government, including international government bodies, as well as the private sector and professional organizations to prevent, mitigate, prepare for, respond to and recover from natural disasters. Similarly, geoscience information is used by these stakeholders to minimize the risk of climate change to communities and infrastructure in vulnerable areas.
Document Types: Agendas, briefing notes, budgeting, funding, communications plans, contracts, contribution agreements, consultant reports, correspondence, memoranda, minutes of meetings, presentation decks, project plans, architecture documents, operational policies and procedures, project descriptions, project performance, project approval documents, project status reports, travel management, transfer payments, Treasury Board submissions; grants and contributions, licensing agreements, requests for information, user needs assessments, status reports, liaison with other government departments, federal, provincial, territorial, private sector and academic coordination, partnership and collaboration, conferences, international relations, standards and specifications, geospatial metadata, user support, Canadian Geospatial Data Infrastructure (CGDI), CGDI information products, Arctic Spatial Data Infrastructure (ASDI) documents, geospatial standards and operational policies; Canadian Geomatics Environmental Scan and Value Study; Federal Earth Observation Strategy; Canadian GeoSecretariat; Canadian Council on Geomatics (CCOG); Federal Committee on geomatics and Earth Observation (FCGEO); Canadian Geomatics Community Round Table (CGCRT).
Record Number: NRCan LMS 011

Wildfire Risk Management

Description: The Minimizing Risks and Impacts of Wildfire program provides fundamental and applied science to help governments, industries, communities and citizens adapt and live with wildfire impacts. Although wildfire is a key process in a healthy forest ecosystem, it has threatened more people, property and natural resource values in the past decade than ever before. Despite advances in fire management wildfires are larger and more severe during longer fire seasons which is expected to continue under a changing climate. As the Government of Canada, Provinces and Territories all have responsibilities related to wildfire management, a strong partnership across government is required to minimize the risks and impacts of wildfires. The CFS will provide national leadership, particularly on wildfire science, by actively cultivating new partnerships and new investments, being flexible in delivery models to achieve results faster, and making visible and significant contributions to the Canadian Wildfire Strategy.
Document Types: Advice, agreements, applications, audits, authorizations, briefing notes, budgeting, communication plans, compliance tracking, conference management, consultations, consultant reports, contracts, contribution agreements, correspondence, enquiries, frameworks, funding, inspections, inventory, legislation, media relations, monitoring, planning, policy, presentation decks, program review, procedures, provincial/territorial relations, research, requisitions, risk management, screening standards, studies, testing, training, transfer payments, Treasury Board submissions.
Record Number: NRCan CFS 006

Polar Continental Shelf program

Description: The Polar Continental Shelf Program (PCSP) coordinates logistics for Canadian government agencies, provincial, territorial and northern organizations, universities and independent groups conducting research, particularly in Canada's North. PCSP services include air transportation to and from remote field camps throughout the Canadian Arctic, field equipment and vehicles across Canada, and fuel for aircraft, equipment and camps. They also include meals, accommodations and working space (including a multi-purpose laboratory) at the PCSP facility in Resolute, Nunavut, and a communications network that links the PCSP with science teams in field camps dispersed throughout the Canadian Arctic.
Document Types: Agreements, applications, briefing notes, budgeting, documents, contracts, correspondence, enquiries, inventory documents, waivers, presentation decks, procedures documents, project screening results, meeting summaries, project management documents, and procurement documents.
Record Number: NRCan ESS 010

Polar Continental Shelf Program

Description: The Polar Continental Shelf Program (PCSP) stores information that is related to logistic requirements for field projects across Canada, particularly in Canada’s North supported by the Program. Personal information collected may include: name, contact information, emergency contact information, citizenship, gender and web application password.
Class of Individuals: Canadian and international researchers who apply for PCSP logistics coordination assistance to conduct research in Canada, particularly in Canada’s North and foreign partners of Canadian scientists doing research in the Antarctic, as well as any emergency contacts identified by the researchers.
Purpose: Personal information is used to arrange logistics for and to track individuals actively conducting field work across Canada, particularly in the Arctic, primarily to ensure their safety. Foreign participants visiting PCSP operations in Resolute are required to be identified to NRCan security. All non-federal government participants are required to sign a waiver pertaining to chartered aircraft liability. University clients are required to provide information as to their publication record for the purposes of project screening by the independent Project Review Committee. This is public information.
Consistent Uses: Personal information is not used for statistical purposes (although gender analysis was recommended by the NRCan Evaluation of PCSP in 2010). Personal information (name and affiliation only), is posted on the PCSP web page along with a title of the project supported and field work location(s).
Retention and Disposal Standards: Under development
RDA Number: Under development
Related Record Number: NRCan ESS 010
TBS Registration: 20100117
Bank Number: NRCan PPU 080

Core Responsibility 2: Innovative Solutions and Sustainable Natural Resource Development

Lead the transformation to a low-carbon economy by improving the environmental performance of Canada’s natural resource sectors through innovation and sustainable development and use.

Clean Energy Technology Policy, Research and Engagement

Description: This program funds research and development in federal laboratories and OGDs as well as external proponents.  It directly supports the delivery of key federal policy initiatives to address climate change, strengthen federal, provincial, and territorial engagement, and accelerate innovation and clean economic growth. It also ensures clean technology programs are efficiently and effectively supporting clean growth both within governments and across jurisdictions by increasing alignment across the clean technology space.  Included in this program is A-base work, Vote Net Revenue undertakings, the Ocean Protection Plan and Program of Energy Research and Development, and the Clean Growth Hub and policy and engagement activities. This program also includes the certification of non-destructive testing personnel.
Document Types: Advice, agreements, analysis, appeals, applications, audits, authorizations, briefing notes, budgeting, certifications, certified personnel lists, communication plans, compliance tracking, conference management, conflict of interest documentation, consultations, contracts, contribution agreements, correspondence, data collection system, development, enforcement enquires, evaluation, examinations, fees, financial records, funding, general program information, inventory, international relations, licensing, press releases, meetings, Memoranda of Understanding, Memoranda to Cabinet, monitoring, planning, policy, presentation decks,  program development, program review, procedures, procurement, provincial/territorial relation, publications, regulations, reports, research, risk management, screening, standards, studies, testing, training, transfer payments, transportation, Treasury Board submissions. workshops, workflow.
Record Number: NRCAN IETS 008

Clean Growth in Natural Resource Sectors

Description: This program supports the growth of Canada’s clean technology sector by accelerating research, development and project demonstrations of clean technologies, including breakthrough technologies, across Canadian natural resource sectors. It delivers direct action in support of high priority environmental goals such as addressing climate change. It makes strategic and targeted investments to minimize the financial risk and burden associated with clean technology investment. Support is available along the innovation continuum leading to tangible improvements in competitiveness and sustainability, reducing impacts on air, land and water and ensuring that natural resource industries remain a robust source of jobs and opportunity. It will also provide a series of prizes and/or challenges that focus on unlocking breakthrough clean technology solutions to complex and persistent problems and require a higher level of ambition and a higher risk tolerance. 
Document Types: Advice, agreements, analysis, applications, audits, briefing notes, budget, certifications, communication plans, conference management, consultations, contract, contribution agreements, correspondence, development, evaluation, funding, inventory, international relations, licensing, press releases, Memoranda of Understanding, Memoranda to Cabinet, monitoring, planning, policy, presentation decks, program review, management screening, standards, studies, testing, training, transfer payments, Treasury Board submissions, workshops.
Record Number: NRCan IETS 009

Energy Innovation Program

Description: This program supports energy technology innovation through research, development and demonstration of clean and efficient energy production and use. Clean energy RD&D is undertaken through the CanmetENERGY research facilities as well as through partnerships with stakeholders. By focusing on green infrastructure (smart grids, remote communities, electric vehicle charging infrastructure, and energy efficient buildings) and research into unconventional energy efficiency (buildings, industry, and communities), this program drives the uptake of clean energy technologies promotes Canadian scientific and technological capabilities and delivers tangible, lasting infrastructure assets that provide economic and environmental benefits.
Document Types:Advice, agreements, analysis, applications, audits, briefing notes, budget, certifications, communication plans, conference management, consultations, contract, contribution agreements, correspondence, development, evaluation, funding, inventory, international relations, licensing, press releases, Memoranda of Understanding, Memoranda to cabinet, monitoring, planning, policy, presentation decks, program review, management screening, standards, studies, testing, training, transfer payments, Treasury Board submissions, workshops.
Record Number: NRCan IETS 010

Green Mining Innovation

Description: This strategic research and development program is delivered by NRCan’s CanmetMINING laboratories. The program has two key objectives: to reduce the environmental impacts of mining; and to improve Canada’s competitiveness. Strong environmental performance is closely linked to the long-term economic growth of the mining industry and is essential for maintaining public trust in Canada’s development of its mineral resources. In undertaking this work, NRCan is focussed on four priority areas: energy efficiency, enhanced productivity, waste management and water management.  Several specialized services such as the production of certified reference materials and diesel engine certification are also delivered by the program.
Document Types: Advice, agreements, analysis, applications, appeals, assessments, audits, authorizations, briefing notes, budgeting, certifications, communication plans, complaint management, compliance tracking, conference management, consultations, consultant reports, contracts, contribution agreements, coordinating, Corporate Social Responsibility (CSR), correspondence, enforcement, enquiries, frameworks, funding, inspections, international relations, inventory, investigations, legislation, licensing, media relations, monitoring, permits, planning, policy, presentation decks, program review, procedures, provincial/territorial relations decks and presentations, regulation, research, reporting, risk management, screening, standards, studies, surveillance, sustainable development, testing, training, transfer payments, Treasury Board submissions.
Record Number: NRCan MMS 010

Fibre Solutions

Description: The Developing Sustainable Fibre Solutions program responds directly to end-user needs by developing and deploying sustainable fibre-based solutions that support the forest sector’s transition to a low-carbon economy, contributing to mitigation and adaptation activities in response to a changing climate. The program develops the knowledge, tools and techniques to evaluate trees in order to better understand, locate and produce the desirable fibre attributes for both traditional and emerging members of the diversifying forest-based sector. The products developed are those required by forest managers and fibre end-users to put forward innovative wood processes and products. This program advances these ends in close collaboration with both Canadian Forest Service and FPInnovations research activities, creating a continuum between foundational, medium- and short-term, applied and market-driven research activities. This program supports the forest-based sector’s uptake and use of the resulting knowledge, tools and techniques through dedicated technology transfer resources and activities. It further extends a collaborative, multi-stakeholder approach to advancing the forest sector’s understanding, location and production of desirable fibre through the leverage of aligned contribution funding and the unique resource of the Petawawa Research Forest, a 10-square-kilometre forest.
Document Types: Advice, agreements, applications, audits, authorizations, briefing notes, budgeting, certifications, communication plans, compliance tracking, consultations, consultant reports, contracts, contribution agreements, correspondence, enquiries, frameworks, funding, legislation, licensing, market strategies and handbook and procedures for applicants, media relations, monitoring, planning, policy, presentation decks, program review, procedures, provincial/territorial relations, research, risk management, studies, testing, training, transfer payments, Treasury Board submissions.
Record Number: NRCan CFS 007

Sustainable Forest Management

Description: The Enhancing Sustainable Forest Management Practices program supports and carries out forest science that fills priority knowledge gaps about the dynamics of forest ecosystems, and identifies suitable indicators used to understand the impacts of natural and human disturbances, specifically with respect to sustainable forest management. Increasingly, international markets require evidence that Canadian forest products are coming from sustainably managed forests, and this evidence needs to be assessed through data, gathering and provided to the key actors involved with international markets in a clear and understandable format. This program provides the knowledge needed to assess the progress toward sustainable forest management; ensure timely and accurate information sharing both at the national and regional levels; and inform the development, implementation and continuous improvement of forest management practices. The target groups for this program include the forest industry, provinces and territories, other federal government departments, foreign governments and international organizations/alliances.
Document Types: Advice, agreements, applications, audits, authorizations, briefing notes, budgeting, certifications, communication plans, compliance tracking, consultations, consultant reports, contracts, contribution agreements, correspondence, enquiries, frameworks, funding, legislation, licensing, market strategies and handbook and procedures for applicants, media relations, monitoring, planning, policy, presentation decks, program review, procedures, provincial/territorial relations, research, risk management, studies, testing, training, transfer payments, Treasury Board submissions.
Record Number: NRCan CFS 007

Cumulative Effects

Description: The Addressing Cumulative Effects of Natural Resource Development program focuses on the issue of increasing overlap in renewable and non-renewable natural resource development in Canada’s forested ecosystems. This is done by understanding the impacts and risks to forest ecosystems as well as to social and economic values resulting from multiple resource development activities, in addition to natural disturbances and climate change, thus distinguishing it from the sustainable forest management program. This program aims to improve the environmental performance of Canada’s resource sectors by creating and mobilizing the knowledge, tools and techniques needed to assess, prevent, minimize and mitigate cumulative effects. Addressing these cumulative effects will minimize unintended impacts to economic, environmental and social values, and result in more efficient, transparent and consistent decision-making in natural resource development.

Addressing cumulative effects in the context of natural resource development will consist of three interrelated components: 1) understanding and assessing the risk and scale of cumulative effects; 2) understanding the impact on, and trends of, ecosystem values; and 3) management actions to minimize the impacts on values.

The program will work with industrial natural resource sectors, other government departments, provincial and territorial agencies, academia and non-governmental organizations.
Document Types: Advice, agreements, applications, briefing notes, budgeting, communication plans, compliance tracking, conference management, consultations, consultant reports, contracts, contribution agreements, correspondence, enquiries, frameworks, funding, inventory, media relations, monitoring, planning, policy, presentation decks, procedures, program reviews,  provincial/territorial relations, research, risk management, screening standards, studies, strategies, surveillance, testing, training, transfer payments, Treasury Board submissions.
Record Number: NRCan CFS 005

Lower Carbon Transportation

Description: In line with Canada’s objectives to address climate change, the Lower Carbon Transportation program’s objective is to increase energy efficiency in the transportation sector and to transition transportation to lower carbon options.

The program provides accurate, relevant and factual information on fuel efficiency and lower carbon modes of on-road transportation to raise awareness on fuel efficiency and inform purchasing decisions on lower carbon transportation products and services. Effective fleet management practices to reduce GHG are also shared with industry, P/T and other Federal Departments. Partnerships with external organizations to share information, best practices and benchmark, also incite behavioural change for those operating vehicles and those providing or using commercial freight and passenger services. Development of codes and standards, and alignment of codes and standards across North America supports those who supply vehicles, fuels, and develop infrastructure by enabling the compatibility between components of lower carbon vehicles and refueling infrastructure. Direct financial support to the private sector strengthens their investment in the installation of lower carbon fuels recharging and refueling infrastructure. This is built upon strong collaboration with provinces and territories.
Document Types: Advice, agreements, applications, audits, authorizations, briefing notes, budgeting, certifications, communication plans, complaint management; conference management; consultations; reports; contracts; contribution agreements; payments; correspondence; environmental assessment; inquiries; frameworks; funding; letter of conditional approval; media relations; monitoring; planning; presentation decks; program review; procedures; research; risk management; standards; studies; training; evaluation; workshops.
Record Number: NRCan ES 323
Notes: This class of records was formerly called Energy Future Fuels

Electricity Resources

Description: Supporting clean, sustainable growth in the electricity sector. The Electricity Resources Branch (ERB) has three divisions:

  • The Nuclear Energy Division (NED) provides leadership in the development and implementation of Canadian government policy on nuclear energy, as well as engagement with international partners both bilaterally and through multilateral fora. NED provides advice on energy policy, institutional, legislative and financial frameworks for the nuclear industry in Canada.
  • The Uranium and Radioactive Waste Division (URWD) provides leadership in the development and implementation of federal government policy and initiatives related to uranium resources and markets, radioactive waste management, and Canada’s nuclear liability and compensation regime in the event of a nuclear accident. The Division also administers the Nuclear Fuel Waste Act and the Nuclear Liability and Compensation Act on behalf of the Minister, and supports the Minister regarding his responsibilities for Atomic Energy of Canada Limited.
  • The Renewable and Electrical Energy Division (REED) promotes the development of a sustainable renewable energy industry and a reliable, resilient, adequate and affordable electricity system in Canada. The policy group provides information and maintains data on renewable energy technologies and the electricity sector. It also provides policy analysis and advice to the Minister on renewable energy and electricity issues in Canada. REED monitors day-to-day developments in the electricity and renewable sectors. REED currently runs the Clean Energy for Rural and Remote Communities (CERRC), the Smart Grid and the Emerging Renewable Power (ERP) programs. These programs aim to contribute towards reducing greenhouse gas emissions (GHG), creating clean jobs, and facilitating electrification of the economy. More specifically, CERRC aims to reduce the reliance of rural and remote communities on diesel fuel for heat and power by providing funding to clean energy projects in these communities. The Smart Grid program provides funding for utility-led projects to reduce GHG emissions, better utilize existing electricity assets and foster innovation and clean jobs. The Emerging Renewable Power program’s objective is to expand the portfolio of commercially viable renewable energy sources available to provinces and territories as they work to reduce the GHG emissions from their electricity sectors.

Document Types: Legislation, advice, policies, procedures, studies, regulations, applications, audits, authorizations, briefing notes, budgeting, communication plans, complaint management, consultations, reports, contracts, contribution agreements, correspondence, funding, media relations, meeting reports, monitoring, presentation decks, research, risk management, standards, evaluations, planning, protocols and agreements.
Record Number: NRCan ES 400

Energy Efficiency

Description: Energy efficiency is a component of long-term decarbonisation of the economy and a short-term means of reducing emissions. Canada has the most energy-intensive economy per capita among International Energy Agency member countries. Therefore, the objective of the Energy Efficiency Program is to encourage and enable the implementation of cleaner and more energy efficient technologies, products and practices through activities (e.g. collaboration; provide standards, certifications, product specifications, building codes, tools and Gs&Cs, and outputs targeting energy consumers, industry, the housing and building sectors, and equipment manufacturers. The Program directly benefits energy consumers in Canada (including the federal government) by reducing their energy consumption, lowering energy bills, and decreasing greenhouse gas emissions.  The Program will improve energy efficiency through increasing awareness of energy efficient solutions, engaging target groups in improving energy efficiency and building capacity (knowledge, skills and ability) to implement energy efficient technologies, products and practices. The program is built upon strong collaboration with provinces, territories, and other stakeholders, and alignment with North American governments.
Document Types: Advice, agreements, analyses, applications, assessments, audits, authorizations, briefing notes, budgets, communications, complaints, compliance tracking, consultations, contracts, contribution agreements, correspondence, evaluations, exchanges of letters, inquiries, frameworks, funding, legislation, letters of agreement, licensing, marketing, media relations, memos, Memoranda of Understanding, monitoring, minutes, participant arrangements, planning, policy, presentation decks, program review, projects, procedures, reports, risk management, screening, standards, studies, surveys, training, Treasury Board submissions, evaluations, workshop information.
Record Number: NRCan ES 450

Canadian Home Insulation Program (CHIP) Grants (CLOSED)

Description: This bank describes information related to individuals who have applied for a grant under the Canadian Home Insulation Program (CHIP). Personal Information may include: name, contact information, biographical information, Social Insurance Number of the applicant and/or their spouse, other identification numbers, language, signature.
Class of Individuals: The general public who have applied for and received a grant under the CHIP Program, and contractors installing insulation under CHIP.
Purpose: The personal information was used to document the administration of the taxable CHIP grants provided to homeowners for the insulation of their homes and to issue T-4 slips. The bank is now maintained so that homeowners may obtain information on whether a particular house was insulated under the CHIP program. The Social Insurance Number was collected while the program was still active pursuant to the Income Tax Act and the Canadian Home Insulation Regulations.
Consistent Uses: Information was shared with the Canada Revenue Agency and the Canada Mortgage and Housing Corporation while the program was active.
Retention and Disposal Standards: After program termination in March 1986, individual CHIP grant information was to be retained for 8 years after program closure. However, due to ongoing litigation information pertaining to the program cannot be disposed of at this time, and will be retained for two years after litigation is completed or after the last administrative use.
RDA Number: 85/015; 89/007, 96/034, 2012/005
Related Record Number: NRCan ES 450
TBS Registration: 000401
Bank Number: NRCan PPU 020
Notes: The program ceased to exist in 1986.

ecoENERGY Retrofit – Homes, EnerGuide, ENERGY STAR for New Homes and R-2000 Programs

Description: This bank describes information that relates to a number of housing programs, including: the ecoENERGY Retrofit - Homes Program delivered by NRCan for individuals who are property owners; the EnerGuide Rating System (ERS) that rates the performance of houses; the ENERGY STAR for New Homes (ESNH) and R-2000 programs under which premium energy efficient houses are qualified. Personal information about applicants may include name, contact information, language preference, financial information, other identification numbers, and signed consent for sharing of personal information. Personal information about service delivery agents may include name of individual and company, contact information, language spoken, biographical information and financial information.
Class of Individuals: Applicants for incentive payments under the ecoENERGY Retrofit - Homes Program; applicants under the ERS, ESNH and R-2000 programs; Energy Advisors employed by approved Service Organizations to complete energy efficiency assessments of residential dwellings.
Purpose: Personal information is required to verify and substantiate applications, and to determine eligible rebates and to issue cheques to successful applicants under the Retrofit program. Personal information about Energy Advisors is used to assess their qualifications to provide advice about reducing energy consumption or emissions.
Consistent Uses: Some personal information may be used for program evaluation, statistical analysis, budget forecasting, research and advising applicants of other incentive programs or potential rebates. Some personal information may be supplied to a new service organization for the post-retrofit evaluation in the event that the initial service organization who conducted the pre-retrofit evaluation is no longer in business With consent, personal information may be shared with other federal government departments, provinces, municipalities and utility companies offering similar incentive programs.
Retention and Disposal Standards: Applications are retained for 10 fiscal years after the end of the fiscal year in which the program ceased, then transferred to LAC for selective retention.
RDA Number: 2012/005
Related Record Number: NRCan ES 450
TBS Registration: 20100119
Bank Number: NRCan PPU 141
Notes: The program ran from April 2007 to March 2012.

EnerGuide for Houses and EnerGuide for Houses Retrofit Incentive Programs

Description: Records related to the information described in this bank contain personal information (name, address, city, province, postal code, telephone number and tax roll number) related to the applicants for this incentive program. Personal information about the work history of Service Delivery Agents and Energy Advisors may also be held in this database.
Class of Individuals: Canadians who had an EnerGuide for Houses evaluation or provided their personal information while applying for EnerGuide for Houses Retrofit Incentive Program; Service Delivery Agents acting on behalf of Natural Resources Canada to employ Energy Advisors and complete housing assessments.
Purpose: The information is required for the application process of this program and to verify and substantiate applications, to determine the eligible amounts, if any, and to issue grant cheques to successful applicants.
Consistent Uses: The information will be used for statistical analysis and quality assurance checks relative to the programs, energy use and energy efficiency improvements in Canada.
Retention and Disposal Standards: Applications are retained for 10 fiscal years after the end of the fiscal year in which the program ceased, then transferred to LAC for selective retention.
RDA Number: 2012/005
Related Record Number: NRCan ES 450
TBS Registration: 005575
Bank Number: NRCan PPU 090
Notes: The program ran until March 2007. However data is still in use under the current OEE Housing programs.

Energy and Climate Change Policy

Description: This core policy and engagement function provides the Minister of Natural Resources, NRCan senior officials and other stakeholders with information and advice to inform decision-making on energy, environment and climate change issues. Activities under this program support government objectives to reduce greenhouse gas (GHG) emissions, support clean growth, and transition to a low-carbon energy future.  The program consolidates analysis and advice across energy sub-sectors (e.g. oil and gas, energy efficiency, renewables, nuclear, technology and innovation, etc.) and undertakes economic research and analysis to support policy-making. It coordinates NRCan’s participation in government-wide energy and climate change initiatives (e.g. the Pan-Canadian Framework for Clean Growth and Climate Change). Additionally, it fosters collaboration with provinces and territories (e.g., through the Canadian Energy Strategy, Energy and Mines Ministers’ Conference), provides the public with data and other information on Canada’s energy sector, and engages other stakeholders on broad energy and environment issues. This program also supports NRCan’s engagement in negotiations on technology transfer under United Nations Framework Convention on Climate Change (UNFCCC) as well as Canada’s participation in the Clean Energy Ministerial and other international climate change and clean energy initiatives. Work under this program is driven primarily by government priorities, international fora, and other external events affecting the energy sector.
Document Types: Legislation, advice, policies, procedures, studies, regulations, applications, audits, briefing notes, budgeting, communication plans, consultations, reports, contracts, contribution agreements, correspondence, funding, media relations, meeting summaries, presentation decks, research, risk management, planning, protocols memos, statements of work, agendas, workshops and agreements.
Record Number: NRCan ES 400

Innovative Geospatial Solutions

Description: The Program works closely with stakeholders internal to government, provinces, territories and communities, economic segments in natural resources and geomatics, citizens, non-profit institutions and organizations including academia, and foreign entities, to deliver innovative geospatial solutions. NRCan delivers geospatial data innovation and experimentation through research and development into new technologies, interoperability experimentation and standardization, and product (new forms of evidence) delivery. The program and its stakeholders create new science, data and tools to remain competitive in ways to collect, supply, use and share information for the development and use of Canada’s lands, water, infrastructure and natural resources.
Document Types: Agendas, briefing notes, budgeting, funding, communications plans, contracts, contribution agreements, consultant reports, correspondence, memoranda, minutes of meetings, presentation decks, project plans, architecture documents, operational policies and procedures, project descriptions, project performance, project approval documents, project status reports, travel management, transfer payments, Treasury Board submissions, grants and contributions, licensing agreements, requests for information, user needs assessments, status reports, liaison with other government departments, federal, provincial, territorial, private sector and academic coordination, partnership and collaboration; conferences; international relations; standards and specifications; geospatial metadata, user support; Canadian Geospatial Data Infrastructure (CGDI); CGDI information products; Arctic Spatial Data Infrastructure (ASDI) documents; geospatial standards and operational policies; Canadian Geomatics Environmental Scan and Value Study; Federal Earth Observation Strategy; Canadian GeoSecretariat; Canadian Council on Geomatics (CCOG); Federal Committee on geomatics and Earth Observation (FCGEO); Canadian Geomatics Community Round Table (CGCRT).
Record Number: NRCan ESS 011

Core Responsibility 3: Global Competitive Natural Resource Sectors

Advance and promote market access, inclusiveness and competitiveness for Canada’s natural resource sectors, in support of jobs and economic growth.

Certification in Non Destructive Testing

Description: This bank describes information that is related to the certification process for non-destructive testing personnel. The personal information may include name, contact information, biographical information, education information, medical information (eye examinations), psychometric information, photography, date of birth, signature, registration number, credit/payment information.
Class of Individuals: Applicants to the NRCan National Non Destructive Testing (NDT) Personnel Certification Program, medically recognized personnel, company officials and supervisors of non-destructive testing personnel, NDT training course instructors, sponsors, individuals used as reference or witness.
Purpose: The personal information is used to administer the NRCan National Non Destructive Testing (NDT) Personnel Certification Program. Personal information is collected pursuant to section 5 of the Natural Resources Act.
Consistent Uses: The information may be used or disclosed for the following purposes: enforcement, audit, program evaluation, reporting to senior management, statistical analysis, inventory of certified non-destructive testing personnel published on the internet, regular program mailings (notice of renewal and recertification), and publication of violations to the Code of Conduct for Testing Personnel. Information may be shared with the Canadian Nuclear Safety Commission (Exposure Device Operator CNS PPU 060). Information may be shared with the employer and or the payee of the examination fees of the candidate to certification. Information may also be shared with employers, unions and regulatory authorities.
Retention and Disposal Standards: Retain indeterminately and at least for one full certification cycle (10 years) after lapse of certification validity. When ready to disposed, a small sample will be transferred to Library and Archives Canada for archival purposes.
RDA Number: 85/10-2
Related Record Number: NRCan MMS 006
TBS Registration: 000400
Bank Number: NRCan PPU 015

Forest Sector Competitiveness

Description: The Strengthening Forest Sector Competitiveness Program responds to cyclical and structural downturns and trade irritants that threaten the forest industry. The Program seeks to diversify markets, products, and processes. These outcomes are essential to the long-term survival and growth of Canada’s forest products industry. 

This Program addresses forest industry challenges/needs through initiatives that advance Canada’s bioeconomy and create/maintain market opportunities. Program success is also supported by work that advances favourable international forest policies and increased Indigenous participation in natural resource development. Initiatives include the delivery of transfer payment programs, the development of strategies, advocacy/advice, and international policy work that together advance Canada’s priorities on trade, jobs, the economy, climate change and other environmental issues. Target groups include: the forest industry; buyers of Canadian wood products; construction practitioners, e.g., building engineers, architects and builders; federal government departments, e.g. Global Affairs Canada; foreign governments; provinces/territories; and Indigenous groups.
Document Types: Advice, agreements, applications, audits, authorizations, briefing notes, budgeting, communication plans, compliance tracking, consultations, consultants reports, contracts, contribution agreements, correspondence, enquiries, frameworks, funding, legislation, licensing, market strategies and handbook and procedures for applicants, media relations, monitoring, planning, policy presentation decks, program review, procedures, provincial/territorial relations, research, risk management, studies, testing, training, transfer payments, Treasury Board submissions.

Provision of Federal Leadership in the Minerals and Metals Sector

Description: This program provides federal leadership in the minerals and metals sector through integrated, evidence-based policy advice to support informed decision-making within industry, provincial and territorial governments, other federal government departments and internationally; trade and investment promotion; and regulatory development and compliance. These program elements support the promotion of corporate social responsibility and increasing transparency in mineral development through enforcement of the Export and Import of Rough Diamonds Act (Kimberly Process) and the Extractive Sectors Transparency Measures Act. The evidence-based policy advice at the centre of this program is informed by NRCan’s collection, analysis and dissemination of mineral exploration, development and production data, in addition to engagement and collaboration with provincial and territorial governments, Indigenous groups, industry and academia.
Document Types: Advice, agreements, analysis, applications, appeals, audits, authorizations, briefing notes, budgeting, business development, certifications, commodities, communication plans, complaint management, compliance tracking, conference management, consultations, consultant reports, contracts, contribution agreements, Corporate Social Responsibility (CSR), correspondence, enquiries, exploration, frameworks, funding, inspections, international relations, inventory, investigations, legislation, licensing, media relations press releases, monitoring, permits, planning, policy, presentation decks, program review, procedures, provincial/territorial decks and presentations, recycling, research, risk management, screening, statistics, standards, studies, surveillance, surveys, sustainable development, taxation, testing, training, transfer payments, Treasury Board submissions.
Record Number: NRCan MMS 007

Kimberley Process Certification

Description: This bank describes information that is related to the process of applying for the export of rough diamonds from Canada and to the implementation of controls on the import of rough diamonds into Canada in compliance to the International Kimberley Process Certification Scheme. The personal information collected includes name, signature, contact information and certificate number.
Class of Individuals: Individuals and their importers / exporters involved in the import or export of rough diamonds in Canada.
Purpose: The personal information is used to monitor and impose controls on the import and/or export of rough diamonds to ensure compliance to the International Kimberley Process Certification Scheme, including issuing certificates certifying that the diamonds are 'conflict free'.
Consistent Uses: The information may be used or disclosed for the following purposes: Reporting to senior management, enforcement; aggregate information may be released to international diamond monitoring organizations; aggregate information is published. Personal information may be shared; internationally with the United Nations and international enforcement authorities and with federal government departments CBSA (CBSA PPU 040), RCMP (RCMP PPU 005 - Operational case records) and the Department of Justice (Jus PPU 015 - Prosecution and Related Criminal Matter) for enforcement purposes.
Retention and Disposal Standards: Under development
RDA Number: Under development
Related Record Number: NRCan MMS 007
TBS Registration: 20100080
Bank Number: NRCan PPU 100

Energy Safety and Security, and Petroleum Resources

Description: The Petroleum Resources Branch in the Energy Sector delivers the Energy Safety and Security, and Petroleum Resources program. The program provides advice to support decision-making in relation to the administration of offshore oil and gas resources and federally regulated pipelines, and policy advice in relation to onshore oil and gas resources and cybersecurity of energy infrastructure.  The objective is to ensure informed decision-making that promotes the safe, secure and sustainable production and transportation of petroleum resources.

Key activities include co-management of offshore petroleum resources in the Atlantic region; providing advice on the legislative and regulatory frameworks for federally regulated pipelines and offshore petroleum resources; and developing market, technical, and environmental intelligence and on Canadian and international oil and gas supply, demand, prices and trade.

The program also manages the time‐sensitive Ministerial and Governor‐in‐Council decision‐making requirements under the National Energy Board Act, the Canadian Environmental Assessment Act and the two Offshore Accord Acts.
Document Types: Legislation, advice, policies, procedures, studies, regulations, applications, audits, authorizations, briefing notes, budgeting, communication plans, complaint management, consultations, reports, contracts, contribution agreements, correspondence, funding, media relations, meeting summaries, monitoring, presentation decks, research, risk management, standards, evaluations, planning, protocols and agreements.
Record Number: NRCan ES 400

International Energy Engagement

Description: NRCan leads the Federal Government’s international policy development and engagement on energy issues and the energy-environment relationship.  The International Energy Branch delivers strategies and negotiations, advocacy and advice, as well as international policy initiatives that advance Canada’s priorities on energy and environmental issues. The Branch enables informed decision-making and engagement with Canada’s international partners on a bilateral basis, and in multilateral fora.  Key activities include:  maintaining collaborative initiatives involving foreign governments, regulators, businesses and laboratories that promote enhanced bilateral and multilateral energy policy discourse, trade and investment.  It advances international support for measures to enhance global energy security, clean energy deployment, and energy efficiency actions to facilitate the transition to a global low-carbon economy. Activities undertaken through this Program advance Canada’s energy and climate change goals via bilateral initiatives with the U.S., Mexico, China, India, Europe and others. The Branch also advances Canadian interests through North American energy cooperation, the International Energy Agency, the G7 and the G20, among others.
Document Type: Policies, advice, agreements, applications, audits, authorizations, briefing notes, budgeting, communication plans, reports, contracts, contribution agreements, correspondence, enquiries, frameworks, funding, legislation, media relations, monitoring, planning, presentation decks, program review, procedures, research, risk management, studies, testing, training, Treasury Board submissions, evaluation, workshops.
Record Number: NRCan ES 160

Statutory Offshore Payments

Description: The Petroleum Resources Branch in the Energy Sector delivers the Statutory Offshore Payments Program that monitors and facilitates payment disbursal agreements and transfer payments under the Atlantic Offshore Accord Acts. This program ensures that the provinces of Nova Scotia and Newfoundland and Labrador receive the statutory payments in relation to the offshore oil and gas development in their joint management area.
Document Type: Advice, agreements, applications, audits, authorizations, briefing notes, budgeting, communication plans, complaint management, consultations, reports, contracts, contribution agreements, correspondence, enquiries, funding, inspections, inventory, legislation, media relations, monitoring, planning, policy, presentation decks, program review, procedures, research, risk management, standards, testing, training, regulations, evaluations.
Record Number: NRCan ES 195

Natural Resources Canada’s Indigenous Partnerships Office – West

Description: As part of the interdepartmental West Coast Energy Infrastructure Initiative (WCEI), Major Projects Management Office-West was created in 2014 to offer a single window for early and ongoing engagement with Indigenous communities on west coast energy infrastructure development. The office was renamed Indigenous Partnerships Office – West (IPO-West) in October 2017 to better convey its mandate.

NRCan, through IPO-West, is the lead department on the WCEI and works with partner departments on the Strategic Partnerships Initiative – West Coast Energy, co-chaired with INAC; the Skills and Partnership Fund, led by ESDC; and the Cumulative Effects Monitoring Initiative, led by ECCC. Through the WCEI, federal departments better understand the perspectives of Indigenous communities, and collaborate on actions to address their interests and priorities. Building on this foundation, IPO-West houses the Secretariat for the Indigenous Advisory and Monitoring Committees, leading federal efforts to meaningfully involve Indigenous groups in the monitoring of pipeline projects. The Committees provide advice to regulators and participate in monitoring over the full lifecycle of the Line 3 Replacement and Trans Mountain Expansion pipeline projects. IPO-West also advances the interdepartmental Economic Pathways Partnership for the pipeline projects, supporting Indigenous access to existing federal economic development programs.
Document Type:  Legislation, advice, policies, procedures, studies, regulations, applications, audits, authorizations, briefing notes, budgeting, communication plans, complaint management, consultations, reports, contracts, contribution agreements, correspondence, funding, media relations, meeting summaries, monitoring, presentation decks, research, risk management, standards, evaluations, planning, protocols and agreements.
Record Number: NRCan ES 400

Major Projects Management Office Initiative

Description: The Major Projects Management Office was established in 2007 to support the Government of Canada’s new approach to more effective, accountable and transparent regulatory review of major resource projects. The program’s mandate: 1. Provide overarching project coordination, management and accountability for major resource projects within the context of the existing federal regulatory review process. 2. Research and identify options that improve performance improvements of the federal regulatory system for major resource projects.

Key Elements of the MPMO Approach include:

  • Improved Process Clarity: the MPMO, with federal departments and agencies, develops procedures and service standards that promote early engagement, and ensure a coordinated federal approach to the review of major resource project.
  • Effective Project Management: the MPMO coordinates Project Agreements between federal departments and agencies. They serve as coordination and management tools for MPMO projects and include target timelines that are publicly tracked and monitored, ensuring a predictable and effective review process.
  • Policy Leadership: the MPMO, with key stakeholders and federal departments and agencies, leads policy research and provides analysis and advice aimed at improving the federal regulatory and legislative framework for major resource projects, and at promoting regulatory excellence.

Document Type: Advice, agreements, briefing notes, business plans, complaint management, compliance tracking, consultations, correspondence, environmental assessments, evaluations, legislation, Memoranda of Understanding, Memoranda to Cabinet, permits, plans, policies, procedures, project descriptions, proposals, provincial/territorial negotiations, regulations, regulatory reviews, research, timelines, Treasury Board submissions, service standards, workplans.
Record Number: NRCan MPMO 001

Science and Technology Internship Program

Description: Since 1997, NRCan has contributed to the Youth Employment Strategy through the Science and Technology Internship Program (STIP), which supports the integration of graduates between the ages of 15-30 into Science, Technology, Engineering and Math (STEM) fields in the natural resources sectors. This program supports the Minister's commitment to assist in the development and promotion of Canadian scientific and technological capabilities, and to address labour shortages in from STEM fields within the Natural Resources sectors. Using a third party delivery model, NRCan provides funding to external organizations to deliver the internship funding to Hiring Organizations that host the interns. In 2017, the STIP was expanded to include the delivery of 1200 Green Jobs in the Natural Resources sector.  Internships are required to be in STEM fields and have an environmental benefit. The program also promotes diversity in the natural resources labour market by targeting participation by individuals in the designated employment equity groups (women, Indigenous Peoples, visible minorities, person with disabilities).
Document Type: Advice, agreements, workshops, conference management, policies, procedures, studies, regulations, applications, audits, authorizations, briefing notes, budgeting, transfer payments, Treasury Board submissions, Memoranda to Cabinet, Memoranda of Understanding, communication plans, complaint management, consultations, reports, contracts, contribution agreements, correspondence, funding, media relations, monitoring, presentation decks, research, risk management, standards, regulations, evaluations, planning, publications, program review, provincial and territorial relations.
Record Number: NRCan OCS 001

INTERNAL SERVICES

Internal services constitute groups of related activities and resources that are administered to support the needs of programs and other corporate obligations of an organization. These groups are management and oversight services, communications services, legal services, human resources management services, financial management services, information management services, information technology services, real property services, materiel services, acquisition services, and travel and other administrative services. Internal services include only those activities and resources that apply across an organization and not to those provided specifically to a program.

ACQUISITIONS SERVICES

Acquisition services involve activities undertaken to acquire a good or service to fulfill a properly completed request (including a complete and accurate definition of requirements and certification that funds are available) until entering into or amending a contract.

COMMUNICATIONS SERVICES

Communications services involve activities undertaken to ensure that Government of Canada communications are effectively managed, well coordinated and responsive to the diverse information needs of the public. The communications management function ensures that the public—internal or external—receives government information, and that the views and concerns of the public are taken into account in the planning, management and evaluation of policies, programs, services and initiatives.

FINANCIAL MANAGEMENT SERVICES

Financial management services involve activities undertaken to ensure the prudent use of public resources, including planning, budgeting, accounting, reporting, control and oversight, analysis, decision support and advice, and financial systems.

HUMAN RESOURCES MANAGEMENT SERVICES

Human resources management services involve activities undertaken for determining strategic direction, allocating resources among services and processes, as well as activities relating to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies and plans.

INFORMATION MANAGEMENT SERVICES

Information management services involve activities undertaken to achieve efficient and effective information management to support program and service delivery; foster informed decision making; facilitate accountability, transparency and collaboration; and preserve and ensure access to information and records for the benefit of present and future generations.

INFORMATION TECHNOLOGY SERVICES

Information technology services involve activities undertaken to achieve efficient and effective use of information technology to support government priorities and program delivery, to increase productivity, and to enhance services to the public.

LEGAL SERVICES

Legal services involve activities undertaken to enable government departments and agencies to pursue policy, program and service delivery priorities and objectives within a legally sound framework.

MANAGEMENT AND OVERSIGHT SERVICES

Management and oversight services involve activities undertaken for determining strategic direction and allocating resources among services and processes, as well as those activities related to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies or plans.

MATERIEL SERVICES

Materiel services involve activities undertaken to ensure that materiel can be managed by departments in a sustainable and financially responsible manner that supports the cost-effective and efficient delivery of government programs.

REAL PROPERTY SERVICES

Real property services involve activities undertaken to ensure that real property is managed in a sustainable and financially responsible manner, throughout its life cycle, to support the cost-effective and efficient delivery of government programs.

TRAVEL AND OTHER ADMINISTRATIVE SERVICES

Travel and other administrative services include Government of Canada travel services, as well as those other internal services that do not smoothly fit with any of the internal services categories.

Defunct Programs with Personal Information Banks

The following program has ceased but its personal information bank is still within its record retention period.

Public Policy Facilitates Opportunities for Forest-Based Communities

Description: Information is related to facilitating sustainable and economic opportunities for forest-based communities and improving forest communities’ access to practical and coherent knowledge, tools and solutions while greater relationships and partnerships are established between the Canadian Forest Service (CFS) and forest communities, including better understanding of needs and capacities in the context of the evolving forest sector environment and challenge. Canadian Forest Services programs adapt to evolving forestry contexts. This will allow the CFS to present leading edge initiatives, programs and types of partnerships to the forest communities in order to assist these communities in their work towards sustainability in the longer term. This class of records also relates to partnerships within the broader Government of Canada initiative related to rural issues.
Document Types: Advice, agreements, applications, appeals, audits, authorizations, briefing notes, budgeting, certifications, communication plans, complaint management, compliance tracking, conference management, consultations, consultant reports, contracts, contribution agreements, correspondence, enforcement, enquiries, frameworks, funding, inspections, inventory, investigations, legislation, licensing, media relations, monitoring, permits, planning, policy, presentation decks, program review, procedures, provincial/territorial relations, research, risk management, screening standards, studies, surveillance, testing, training, transfer payments, Treasury Board submissions.
Record Number: NRCan CFS 004
Notes: The following program has ceased but its personal information bank in still within its record retention period.

Pacific Forestry Centre Graduate Student Award

Description: This bank describes information that is related to individuals who seek funding under the Pacific Forestry Centre Graduate Student Award. The personal information may include: name, contact information, education information, citizenship status, other identification numbers, equity information (gender, disability, designated groups, visible minority), signature, and opinions or views of, or about, individuals.
Class of Individuals: Students applying for the Pacific Forestry Centre Graduate Student Award, their college or university instructor(s) and Pacific Forestry Centre instructor.
Purpose: The personal information is used to determine eligibility to and disburse funds in respect of the Pacific Forestry Centre Graduate Student Award. Personal information is collected pursuant to Section 3(1) of the Forestry Act.
Consistent Uses: The information may be used or disclosed for the following purposes: reporting to senior management, evaluation and publishing the winners on NRCan’s website, contacting winning candidates, to make travel arrangements to NRCan sponsored events and Outreach Group within NRCan. It may be used for human resources planning and statistical purposes. Personal information may be shared with the university or college to distribute funds awarded to successful applicants. Information is published on the Internet / Intranet.
Retention and Disposal Standards: Retention period is 10 fiscal years after the end of the fiscal year in which the program ceased.
RDA Number: 2012/005
Related Record Number: NRCan CFS 004
Bank Number: NRCan PPU 122
TBS Registration: 20100080
Notes: In addition to the requirements specified on the Treasury Board of Canada Secretariat Personal Information Request form, individuals requesting information described by this bank must provide the subject and date of correspondence. This program ceased in 2009.

Classes of Personal Information

Classes of Personal Information describe personal information that is not used for administrative purposes or is not retrievable by personal identifiers; for example, unsolicited opinions, complaints, or correspondence.

Personal Information in Natural Resources Canada Surveys

This class describes personal information used in support of Natural Resources Canada surveys that are intended for industrial and service sectors of the economy. The personal information collected and used relates to contact persons for the organizations, language, views and opinions of individuals, and, in the case of unincorporated businesses, financial and operational information. The personal information collected is not used for any administrative purposes that affect these individuals and is not organized or intended to be retrieved by name or other personal identifier. Retention of this personal information is one year after its last operational use and then it is destroyed.

Manuals

  • A Field Manual of Tree Diseases in the Maritimes Region
  • A visual guide to detecting emerald ash borer changes – produced by CFS and OMNR
  • Aerial Application of Pesticides - Safety Manual
  • Canadian Forest Inventory Methods
  • Digital Cartographic Standards
  • Energy Sector Crude Oil Allocation Manual
  • Energy Sector Gasoline Rationing Manual
  • Energy Sector Petroleum Emergency Allocation System Manual
  • Energy Sector Petroleum Products Allocation Manual
  • Field Guide of West-central Alberta
  • Field Guide to the Canadian Forest Fire Behavior prediction (FBP) system
  • Forest Tree Seed Inspectors' Manual
  • Ganfeld User Guide: A Map-Based Field Data Capture System for Geologists GSC OF 5912
  • Geological Survey Cartographic Design Specifications
  • Geological Survey of Canada, 2004: Sedimentology Laboratory Manual
  • Geomatics Canada General Instructions for the Survey of Canada Lands, e-Edition
  • Guidelines for Rearing Containerized Conifer Seedlings in the Prairie Provinces
  • Major Projects Management Office Early Aboriginal Engagement: A Guide for Proponents of Major Resource Projects (DRAFT)
  • Major Projects Management Office Guide to Preparing a Project Description for a Major Resource Project (DRAFT)
  • Major Projects Management Office Identifying a Major Resource Project (DRAFT)
  • Manual for Greenhouse Grafting of Conifers in the Maritimes
  • Manual of Forest Inventory Guidelines for Federal and Indian Lands
  • Manual of Forest Management Plan Guidelines for Federal and Indian Lands
  • Methods Manual: Chemical and Physical Analysis Laboratory
  • Minerals and Metals Sector Agreement "Cooperation Agreement on Mineral Development"
  • Minerals and Metals Sector Canadian Exploration Incentives Program (CEIP) Manuals Procedures
  • Polar Continental Shelf Program Standard Operating Procedures
  • Procedures for Estimating Newfoundland's Biomass Reserves
  • Silvicultural Treatment Eligibility and Assessment Guide
  • Successful Forestry: a Guide to Private Forest Management
  • Sugarbush Management: a Guide to Maintaining Tree Health

Additional Information

The Government of Canada encourages the informal release of information. In this regard, you may wish to consult the summaries of Natural Resources Canada's completed Access to Information (ATI) requests. To submit an informal request for information that has been previously released, please contact the Department's Access to Information and Privacy (ATIP) Office (see below).

Departmental information is also available through proactive disclosure, as open data as well as through the posting of reports and other publications.

To submit a formal request for access to records pursuant to either the Access to Information Act or the Privacy Act, please contact the ATIP Office (see below). You may also consult the Department’s formal access procedures.

The Department conducts Privacy Impact Assessments (PIAs) to ensure that privacy implications will be appropriately identified, assessed and resolved before a new or substantially modified program or activity involving personal information is implemented. The Department does not currently have any PIAs to report.

For additional information about the programs and activities of Natural Resources Canada, please visit our website at: www.nrcan.gc.ca.

Requests under the Access to Information Act and the Privacy Act should be addressed to:

Ami Najm
Director, ATIP Secretariat
Natural Resources Canada
580 Booth Street, 11th Floor
Ottawa, Ontario K1A 0E4
Telephone: 343-292-8987
Facsimile: 613-995-0693
Email: nrcan.atip-aiprp.rncan@canada.ca

Reading Room

In accordance with the Access to Information Act and Privacy Act, the applicant may wish to review material in person. The address is:
ATIP Secretariat
Natural Resources Canada
580 Booth Street, 11th Floor
Ottawa, Ontario
Telephone: 343-292-8987