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Tool deadlines and updates

Smartway Tool Submission Deadlines

SmartWay Tool Submission Deadlines

Text Version

SmartWay Tool Submission Deadlines

  • Truck Tool
    • Cohort 1 - March 4 2021
    • Cohort 2 - April 8, 2021
    • Cohort 3 - May 6, 2021
  • Rail Tool - May 6, 2021
  • Barge Tool - May 6, 2021
  • Multi-Modal Tool - June 17, 2021
  • Logistics Tool - September 16, 2021
  • Shippers Tool - December 9, 2021

SmartWay tool submission deadlines

SmartWay contacts truck carriers in January to tell them which cohort they belong to. New SmartWay partners can submit their file at any time.

Download the SmartWay Graphics Standards and Usage Guide.

SmartWay tool updates

  • Freight Shippers

    Version 2.0.18 of the Shipper Tool contains a number of updates and revisions to the prior version, 2.0.17. These updates have been implemented to enhance the usefulness, clarity and accuracy of the Tool, and are summarized below:

    • The validation check that determines if a payload entered by the user is out of range has been updated for Less-Than-Truckload truck fleets.
    • The import and export screens have been updated to allow users to import/export an XLSX file type (in addition to the CSV file type allowed previously).
    • Users can now enter payloads as low as 0.001 tonnes on the Activity screen.
    • If the user chooses the Way 4 participation level, the Carrier Subdivision screen is only considered complete if a carrier row is subdivided (not just if carrier identification information is entered). For example, a given carrier can be split by inbound and outbound operations, each with their own activity levels.
    • Miscellaneous text and format updates for clarification.
  • Logistics companies

    Version 2.0.19 of the Logistics Tool contains a number of updates and revisions to the prior version, 2.0.18. These updates have been implemented to enhance the usefulness and clarity of the Tool, and are summarized below:

    • USDOT numbers may now be eight digits (up from a maximum length of seven digits previously); the Composite Fleet Details screen, Truck Fleet Details screen, and Logistics Business Unit Details screen have been updated to accept up to eight digits for the USDOT number.
    • Users can now enter payloads as low as 0.001 tonnes on the Activity screen.
    • The Internal Metrics report has been updated to display five decimals for all pollutants.
    • Miscellaneous text and format updates for clarification.
  • Truck Carriers

    Version 2.0.20 of the Truck Tool contains a number of updates and revisions to the prior version, 2.0.19. These updates have been implemented to enhance the usefulness, clarity and accuracy of the Tool, and are summarized below:

    • New NOx, PM, and Black Carbon emission factors have been updated for 2020 from version 2014b of the U.S. EPA MOVES model.
    • Updated grams per kWhr emissions factors for electric trucks based on the 2019 U.S. Department of Energy GREET model.
    • Validation ranges for vehicle fuel efficiency (L/100 km, and kWh/100 km for electric trucks) and for reefer fuel use as a percent of total fuel use have been updated for 2020.
    • . On the General Information screen, the user now indicates hybrid fuel type (diesel or gasoline) if their fleet operates hybrid trucks. This selection has been moved from the Activity Information screen.
    • On the Activity Information screen, the user is now required to enter fuel used for engine power and fuel used for reefer units separately. Previously these were entered as a single total.
    • Fuel used for reefer units is now entered directly on the Activity Information screen if applicable (moved from the reefer fuel use calculator). There are three entry options for reefer unit fuel use: by truck class, total use for all trucks of the specified fuel, and a default for the percent of total fuel (new).
    • Reefer fuel use has been added to the Activity Information report. The separate Reefer Fuel report is no longer available.
    • The calculation for vehicle efficiency (L/100 km) is now only based on fuel used for engine power (and no longer includes reefer fuel).
    • Calculations for fleet- and partner-level activity have been updated for some parameters in the Activity Information report:
      • Calculations for total fuel used for engine power now exclude electric trucks. (Electricity used for electric trucks is specified in kWh and cannot be combined with litres.)
      • Calculations for vehicle efficiency now exclude electric trucks.
      • Calculations for % urban/highway driving now exclude electric truck activity.
      • Calculations for average idle hours per truck now exclude electric trucks.
    • Miscellaneous text and format updates for clarification.
  • Multimodal carriers

    Version 2.0.19 of the Multimodal Tool contains a number of updates and revisions to the prior version, 2.0.18. These updates have been implemented to enhance the usefulness and clarity of the Tool, and are summarized below:

    • Miscellaneous text and format updates for clarification.
    • USDOT numbers may now be eight digits (up from a maximum length of seven digits previously); the Composite Fleet Details screen, Truck Fleet Details screen, and Logistics Business Unit Details screen have been updated to accept up to eight digits for the USDOT number.
    • For Truck component fleets:
      • New NOx, PM, and Black Carbon emission factors have been updated for 2019 from the new USEPA MOVES model, version 2014b.
      • Removed questions on the General Info screen pertaining to long haul vs. short haul split and LTL-specific question about weight and load.
      • Removed required inputs from the Activity Data screen pertaining to truck cargo volume (and associated volume calculator screen) and average used cargo volume percent to make data entry easier for the user. This includes removal of these items from corresponding reports and removing the grams per thousand cubic metre-kilometres and grams per thousand utilized cubic metre-kilometres metrics from the Internal Metrics report.
      • Added a requirement for greater-than-zero days on the road in the Idle Hours calculator.
      • Added black carbon emissions metrics and reefer fuel use to the year-to-year comparison report.
    • For Logistics component fleets:
      • The import and export screens have been updated to allow users to import/export an XLSX file type (in addition to the CSV file type allowed previously).
      • Users can now enter payloads as low as 0.001 tonnes on the Activity screen.
      • The Internal Metrics report has been undated to display five decimals for all pollutants.
    • For Barge component fleets:
      • The Internal Metrics report has been undated to display five decimals for all pollutants.
    • For Air component fleets:
      • Changed the file type of the import/export starter file (a formatted Excel file with example rows showing how to create a data import file) to XLSX (from XLS).
      • Changed the accepted data import file type from XLS to XLSX.
      • The Internal Metrics report has been undated to display five decimals for all pollutants.
    • For Rail component fleets:
      • The Internal Metrics report has been undated to display five decimals for all pollutants.

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