Capacity Building Frequently Asked Question

 

Table of Contents

  1. What communities are considered ‘rural’ or ‘remote’?
  2. Does the program only apply to reductions in diesel fuel?
  3. What is the intent of this Call for Preliminary Proposals for the Capacity Building stream?
  4. I submitted a Project Concept Questionnaire. Should I submit a Call for Preliminary Proposals?
  5. How does the Call for Preliminary Proposals work?
  6. How do you decide which proposals will be invited to submit a formal project proposal?
  7. Will I be considered for funding after I submit my preliminary proposal?
  8. How many proposals will receive funding?
  9. What is the timeline for submitting a preliminary proposal?
  10. What are the eligible expenditures for my project?
  11. I have a renewable energy project that I am submitting to the demonstration/deployment/bioheat stream and would like to request capacity building funding to support the project, should I fill out a preliminary proposal?
  12. Is my organization eligible for funding?
  13. What do you mean by “research associations”? Are academic research institutions eligible proponents?
  14. Can I submit multiple proposals?
  15. What if I want to develop a new curriculum? Are new curriculum or new training programs eligible?
  16. Do you have tips for filling out the preliminary Proposal?
  17. You mentioned a range of funding per project ($100,000 – 400,000). Is $100,000 the minimum?
  18. My preliminary proposal has more than one possible stream. Which should I select?
  19. In section 2.4, you refer to “alignment with objectives.” What are the objectives?
  20. What is the definition for “Youth” in the Call for Preliminary Proposals?
  21. What is the definition for “Women” in the Call for Preliminary Proposals?
  22. What activities fall under ‘Community Energy Planning or Resources Assessments’?
  23. In Section 3.9 you ask if I want my information to be shared with other organizations? What does this mean?

1. What communities are considered ‘rural’ or ‘remote’?

A1. “Rural” is defined as a community with a population of less than 1,000 people and a population density of less than 400 persons per square kilometre and not connected to the North American piped natural gas network.

“Remote community” refers to a community not currently connected to the North American electrical grid or the piped natural gas network and is a permanent or long-term (5 years or more) settlement with at least 10 dwellings. 

2. Does the program only apply to reductions in diesel fuel?

A2.Preliminary proposals related to remote communities should focus on reducing diesel use related to electricity generation.

Preliminary proposals related to rural communities should focus on reducing diesel or other fossil fuels  related to heating.

3. What is the intent of this Call for Preliminary Proposals for the Capacity Building stream?

A3. Under this call, your project idea must contribute to the achievement of the Program’s objective of “Reducing diesel dependency in rural and remote communities through capacity building activities related to the development and delivery of knowledge and skills.”

Other objectives of the program include:

  • Contribution to jobs or skills;
  • Increasing community involvement in rural and remote renewable energy projects/activities;
  • Increasing institutional capacity regarding renewable energy, energy efficiency and energy literacy for rural and remote communities, and/or;
  • Improving energy literacy in rural and remote communities.

Your project’s alignment with the Program’s objectives must be clearly stated in the application form.

4. I submitted a Project Concept Questionnaire. Should I submit a Call for Preliminary Proposals?

A4. Yes, all respondents to the Project Concept Questionnaire must submit a Call for Preliminary Proposals.

5. How does the Call for Preliminary Proposals work?

A5. In this two-stage process, applicants are invited to provide a preliminary proposal (five pages maximum), outlining a project idea using the template provided. Based on a review of the submissions received, a limited number of applicants will be invited to expand their preliminary proposals into formal project proposals for assessment and possible funding. Invited proposals will represent a broad suite of project ideas including regional distribution, and Indigenous participation.

6. How do you decide which proposals will be invited to submit a formal project proposal?

A6. NRCan will invite organizations to submit a formal project proposal based on:

  1. The alignment of their preliminary proposals with the assessment criteria;
    Preference will be given to applicants who:
    1. Are Indigenous;
    2. Have experience and/or established relationships with organizations in the region of delivery;
    3. Can leverage skills and training funding from other sources, such as ESDC/Service Canada’s Aboriginal Skills and Employment Training Strategy (ASETS) Holders;
    4. Have identified partners, including regional partners, with confirmed in-kind and/or financial support where possible;
    5. Have demonstrated a regional/national need for the project in the ‘Rationale’ section.
  2. The comprehensive package of proposals received as a whole, and;
  3. The annual available funding under the program.

7. Will I be considered for funding after I submit my preliminary proposal?

A7. The preliminary proposal itself is not considered an application for funding. Natural Resources Canada will use preliminary proposals to do a comparative initial review to determine which project ideas will make up the suite of projects that will best meet the objectives of the program. A limited number of applicants will be invited to submit formal project proposals for funding consideration. Funding decisions will then be made based on assessment of complete application packages.

8. How many proposals will receive funding?

A8. Depending on the proposals received, NRCan may fund any number of full proposals, or none, up to the maximum funding available. It is anticipated that the average total funding for a project will be between approximately $100,000 and $400,000, with variation based on the size, scope, timeline and leveraged funding. Project applications that are below or above this funding range will still be considered.

9. What is the timeline for submitting a preliminary proposal?

A9. To be considered in the first round of funding (for an invitation to submit a full proposal for 2018-2019 funding) your preliminary proposal must be submitted by April 10th, 2018 (23:59 EDT) to nrcan.remoteenergy-energieadistance.rncan@canada.ca. Successful preliminary proposals will be invited to submit formal full proposals around May 2018. Funding is expected to be available and finalized between late summer and early fall 2018. A second round of funding utilizing this two-phase approach will be announced at a later date.

10. What are the eligible expenditures for my project?

A10. Eligible expenditures can include:

  • Salaries and benefits for time spent on the project by employees on the payroll of the organization;
  • Salaries and benefits related to administrative and corporate support provided directly to the project by a further recipient’s employee(s), valued on the same basis as professional staff time;
  • Professional, scientific, technical and contracting services;
  • Travel expenditures, including meals and accommodation (based on National Joint Council Rates);
  • Capital expenditures such as the purchase, installation, testing and commissioning of qualifying equipment, materials and products, including diagnostic and testing tools and instruments ;
  • Other expenditures related to the launch and management of a call for proposals or the selection of projects (actual cost of reasonable and justifiable administrative expenditures);
  • Other expenses including:
    • Field supplies, and materials;
    • Printing services and translation;
    • Data collection services, including processing, analysis and management;
    • Facility expenses for seminars, conference room rentals etc. (excluding hospitality);
    • License fees and permits; and
    • Field-testing services.
  • Overhead expenditures directly related to the project, to a maximum of 15% of total expenditures.
    • Routine laboratory and field equipment maintenance, based on the actual expenditure
    • Facility expenses for seminars, conference room rentals, etc. (excluding hospitality)
    • Office operating expenses directly related to the conduct of the project (e.g. faxes, telephone, photocopies).
  • GST, PST or HST, net of any tax rebate to which the Recipient is entitled.

11. I have a renewable energy project that I am submitting to the demonstration/deployment/bioheat stream and would like to request capacity building funding to support the project, should I fill out a preliminary proposal?

A11. No. Capacity building activities that are related to a specific project (e.g. training for a wind technician to manage a wind deployment project) are not eligible for the capacity building stream, but are eligible activities for a project proposal to NRCan’s Clean Energy for Rural and Remote Communities Deployment, Demonstration or Bioheat streams. Please include information about the capacity building needed to support your project in your proposal to the Deployment/Demonstration/Bioheat streams.

12. Is my organization eligible for funding?

A12. Eligible recipients must be legal entities incorporated or registered in Canada, including for-profit and not-for-profit organizations such as utilities or regional and community development corporations, governments, and Indigenous organizations. To be eligible, you must be able to respond to each requirement and, where stipulated, provide supporting documentation. Organizations that do not meet the minimum eligibility requirements may choose to partner with another organization that does meet all of the eligibility requirements.

13. What do you mean by “research associations”? Are academic research institutions eligible proponents?

A13: Research associations, academic institutions, and research centres are all eligible recipients.

14. Can I submit multiple proposals?

A14: Yes. NRCan will review multiple proposals from the same applicant. However, multiple projects that are related to, or build off each other, should be submitted as one application.

15. What if I want to develop a new curriculum? Are new curriculum or new training programs eligible?

A15. If you have an idea for new curriculum or a new training program, please do submit a preliminary proposal. Please note that our program funding is for up to six years, ending March 31, 2024. Projects must be feasible within this timeframe. 16. Do you have tips for filling out the preliminary Proposal?

16. Do you have tips for filling out the preliminary Proposal?

A16. All preliminary proposals must not exceed 5 pages and must include:

  • Organization name and contact information
  • Project Information (timeline, total cost, funding amount requested)
  • Project Overview
  • Rationale for the project
  • Evidence of Program Alignment with the Program Objectives above
  • Delivery Plan:  how outreach to remote communities will occur, including the role of any local partner organizations.
  • Relevant applicant experience (previous community or clean energy involvement/connections/ experience) and information on any partner organizations (partner organizations’ experience in similar projects can be included in an annex).

Be clear, focused, and demonstrate support and interest for your project.

17. You mentioned a range of funding per project ($100,000 – 400,000). Is $100,000 the minimum?

A17. No. This range was an estimate. Projects of all values and sizes may apply and they will be evaluated on a case-by-case basis.

18. My preliminary proposal has more than one possible stream. Which should I select?

A18. You can select as many streams as apply to your preliminary proposal.

19. In section 2.4, you refer to “alignment with objectives.” What are the objectives?

A19. Under this call, your project idea must contribute to: reducing diesel dependency in remote and rural communities through capacity building activities related to the development and delivery of knowledge and skills.

Additional objectives include:

  • Contributes to jobs or skills;
  • Increases community involvement in rural and remote clean energy projects/activities;
  • Increase institutional capacity regarding renewable energy, energy efficiency and energy literacy for rural and remote communities, and/or;
  • Improves energy literacy in rural and remote communities.

Your project’s alignment with the above goals must be clearly stated in the application form.

20. What is the definition for “Youth” in the Call for Preliminary Proposals?

A20. The program considers “Youth” anyone who is 35 years of age or younger. 

21. What is the definition for “Women” in the Call for Preliminary Proposals?

A21. The program considers “Women” anyone who self-identifies as a woman.

22. What activities fall under ‘Community Energy Planning or Resources Assessments’?

A22. The program is interested in preliminary proposals from organizations who could offer a regional approach by developing energy plans with multiple communities across a region. Examples of activities include: resource assessments; community energy visioning; community energy planning engagement workshops; assessing a community energy baseline; and developing community energy goals and priorities. Priority will be given to applications that take regional approaches to these activities.

23. In Section 3.9 you ask if I want my information to be shared with other organizations? What does this mean?

A23. If you agree, NRCan may share this preliminary proposal and any other information provided as supplemental material as part of this response with other government departments who fund similar projects to determine if there might be a better fit. You may select some, all, or none of the other partners. If you do not check any boxes in this section, we will assume “no” for all of them and your information will not be shared.


For all other inquires please contact the program nrcan.remoteenergy-energieadistance.rncan@canada.ca.