Renewing Your NDT Certification
NRCan NDTCB response to COVID-19 situation
With the ongoing COVID-19 situation, the NRCan NDTCB is working to ensure the health and safety of the public and our team members in accordance with all public safety guidelines. We are closely monitoring the situation and will adjust our business practices and client services rapidly as required. We remain at the ready to assist you as best as we can throughout this situation. We will keep you updated on any developments.
At this time, certification processing and services are likely to be disrupted, delayed, and/or postponed.
Temporary accommodations and extensions relating to initial certifications and renewals/recertifications will be provided for select candidates. Currently, the accommodations are:
- A 12-month extension for NDT renewal and recertification candidates who have certifications that expire from April 15, 2020 to December 15, 2020. This 12-month extension is applied to the current expiry date listed on your certification ID card, and the Directory of Certified Personnel.
- A 12 month extension for NDT initial certification candidates who have examinations in process that expire(d) after March 15, 2020. This 12-month extension is applied to the current expiry date(s) listed on your most recent examination results letter.
- A 12-month extension for NDT certificate holders who are due to complete their annual vision test requirement from March 16, 2020 to December 15, 2020.
- A 12-month extension for XRF renewal and recertification candidates who have certifications that expire from March 16, 2020 to December 15, 2020. This 12-month extension is applied to the current expiry date listed on your certification ID card, and the Directory of Certified Personnel.
- A 12-month extension for EDO photo ID cards that expire from March 16, 2020 to December 15, 2020. This 12-month extension is applied to the current expiry date listed on your EDO ID card.
For full details and supplementary verification of certification status, please download and read the NRCan NDTCB COVID-19 Temporary Extension Policy Notice (PDF, 189 KB). The appropriate extension accommodations will be applied automatically (no need for candidate to submit a request) without re-issuance of the corresponding paperwork or documents. As conditions evolve, we will adjust services accordingly—temporary accommodations and extensions may be amended or applied as required. Please check our website regularly for further updates on this rapidly evolving situation. For more details, please contact our office.
Contacting and communicating with the NDTCB:
At this time, we strongly advise that clients and certificate holders refrain from mailing, shipping or faxing certification-related documents and communications; we will be maintaining communication services via email and telephone. We will also not be providing in-person client services at our local office at this time. We encourage clients to provide the NRCan NDTCB with your most up-to-date personal email address and telephone number to avoid interruptions in communication.
For all telephone inquiries, please call our main telephone line: 1-866-858-0473
(Note: other NDTCB telephone lines may not be monitored at this time.)
For email inquiries, send your emails to our main inboxes listed below:
NRCan NDTCB main inbox: firstname.lastname@example.org
NRCan renewal and recertification: email@example.com
EDO written examination: firstname.lastname@example.org
(Note: other NDTCB email inboxes may not be monitored at this time.)
The health and safety for the public is a priority for the NDTCB—we appreciate your understanding and support.
Certifications due for recertification within the transition period
Recertification due dates are fast approaching, with some certificate holders requiring recertification for one or more of their NDT certifications as early as January 15, 2020. Certificate holders who do not successfully complete the required recertification examination(s) by the date that their method/sector-specific recertification is due will:
- no longer hold valid certification
- not be eligible for certification renewal
To avoid processing and examination scheduling delays, and to avoid decertification, the NRCan NDTCB recommends applying for your recertification(s) as soon as possible if one or more of your certifications are due for recertification in 2020, 2021, or 2022 and are within the recertification transition period.
If you apply for your renewal(s) before you complete your recertification examination(s), the NRCan NDTCB will process your application (including fees), but will not renew your certification(s) until you have passed your recertification exam(s). Please note that payment of fees does not complete or guarantee the renewal and recertification processes. Renewal and recertification fees are non-refundable and non-transferable.
Under the current CAN/CGSB-48.9712-2014 certification standard, the Natural Resources Canada (NRCan) National Non-Destructive Testing Certification Body (NDTCB) issues periods of validity for new certifications and renewed certifications for a period of up to 60 months.
For these new certifications and for certificate holders who successfully complete the renewal process (2015 renewals and later), these certifications will have an expiration date of the 15th day of your birth month for up to five years (60 months or less).
For example, if you are required to renew by December 31, 2019 and were born in April, once you have successfully renewed your certification, you will have an expiry date of April 15th 2024.
Six months prior to your certification expiry date the NRCan NDTCB will issue a notice of renewal, which will include links to the renewal application and other required forms. As described in paragraph 10.2 of CAN/CGSB-48.9712-2014 / (ISO 9712:2012, IDT), it is the responsibility of the certificate holder to initiate the renewal procedure and to submit the renewal application to the NRCan NDTCB within six months of certification expiry. To ensure that you receive the renewal notice, please inform the NRCan NDTCB of any change in contact information, including your email address.
Important information about aligning renewal and recertification dates
In order to align renewal and recertification dates for each certification, you may be given a shorter period of validity (with a smaller pro-rated fee) during your next renewal for one or more certifications (approximately 1-4 year periods of validity). The subsequent renewal will allow the certification to resume the regular 5-year renewal and 10-year recertification cycle. After submitting your application, the NRCan NDTCB will notify you if your period of validity for a given certification is shorter than normal, and if we have applied a pro-rated (smaller) fee. Please contact the NRCan NDTCB for more information.
What to submit to renew your certification
To maintain a valid certification, you must apply to renew the validity of your CAN/CGSB-48.9712 certification past its expiry date. Submit the following items to the NRCan Non-Destructive Testing Certification Body (NDTCB):
- 2 Passport photos
- Renewal Fee
- Renewal and Recertification Application Form (PDF, 1.46 Mb)
- Vision Test Report Form for Non-Destructive Testing Personnel (PDF, 2 Mb)
- NRCan National Non-Destructive Testing Certification Body Code of Conduct (PDF, 583 kb)
Certifications expiring within the next 6 months
To avoid a lapse of certification after your expiry date, please ensure that your renewal application is received by this office no later than one (1) month before your expiry date. Please do not submit your renewal application more than six (6) months prior to your certification expiry date.
Instructions for submitting
Here are some details and instructions regarding the forms and requirements listed above.
Passport photos must:
- measure 5 cm wide X 7 cm high (2 inches wide X 2-3/4 inches high)
- be taken by a commercial photographer and be professionally printed on photographic paper
- be clear, sharp, in focus, and in full colour
- be taken straight on with your face and shoulders centered and squared to the camera
- reflect your current appearance (taken within the last twelve (12) months)
- show your complete name, as well as the name and complete address of the photo studio and the date the photo was taken on the back of one photo
- be submitted, via mail or courier
Note: Self-taken and/or self-printed photographs and non-passport photographs will not be accepted. We may request additional photographs at any time if we deem previously submitted photographs unacceptable.
We accept company cheques, money orders and credit card payments (Visa, MasterCard or AmEx). We do not accept personal cheques. Company cheques and money orders are payable to the Receiver General for Canada. If paying by credit card, print the name shown on the credit card, card number, expiry date and authorized payment amount, and include the cardholder signature. Applications submitted after the expiry date will need to include a $120 late fee in addition to the regular fees. Payments from other government departments must be made via inter-departmental FIS transactions. The renewal fees for a five-year term are shown in the table below.
Email submissions: Please note that we do not accept credit card information by email. If you are submitting your application by email and paying by credit card, please include the name shown on the credit card, the authorized payment amount, and include the cardholder signature; do not include the credit card number and expiry date. After you have submitted your application by email, you may call or fax the NRCan NDTCB to give credit card information.
Fees and other process requirements are subject to change. All fees are subject to the current fee schedule in effect. Fees paid to the NRCan NDTCB are non-refundable and non-transferable.
Number of Methods
Application form, record of experience and attestations
Your application form must be fully completed, signed and dated, and include all required attestations.
The Record of Experience (page 2 of the Renewal and Recertification Application Form) must be completed to provide verifiable documentary evidence of continued satisfactory work activity without significant interruption in the method and sector for which you are seeking certificate renewal. Please ensure this page is signed by yourself and your supervisor. For full details about what work activity counts as continued satisfactory work activity in NDT, please read the renewal policy for NDT experience.
In the Attestations section (page 3 of the Renewal and Recertification Application Form), it is your employer’s, supervisor’s and sponsor’s responsibility to verify your employment and work experience on the Record of Experience to ensure you have annually met the visual acuity requirements and to verify the authenticity of the photograph you are submitting. Please note: All three attestation sections must be completed. You cannot sign for yourself.
The same person(s) may sign for one or more of these roles if appropriately qualified for each. If you are unemployed, you are exempt from two of the three signatures required on the attestation form (employer and supervisor), but still require an NRCan/CGSB-certified NDT Level 2 or 3 sponsor to sign the attestations.
If you are self-employed, you are exempt from one of the three signatures required on the attestation form (employer), but still require a supervisor (can be a client who oversees your work or an appropriately qualified business partner) and an NRCan/CGSB-certified NDT Level 2 or 3 sponsor to sign the attestations.
Vision test report
Applicants must undergo a visual acuity test with a recognized medical professional attesting that the candidate has completed a satisfactory vision examination. This report must be dated within 12 months prior to the certification expiration date.
Our responsibilities and policies
The NRCan NDTCB makes all reasonable efforts to ensure candidate applications, examination requests and certification submissions are completed as per service standard targets. Despite these efforts, errors, omissions and delays are possible. The NRCan NDTCB is not responsible for any direct and indirect costs, expenses or delays that may arise.
Renewal applications are subject to current NRCan NDTCB policies and procedures. Processed payment does not complete or guarantee the renewal process. Renewal of certification is issued only after completion, verification and NRCan NDTCB approval of application.
Late renewals may require additional information, documentation and/or verification. As renewal applications are processed in arrival sequence, processing times may vary depending on the volume of applications received and are not guaranteed. Incomplete documentation or complexity of routine verifications and checks may also lead to longer processing times.
As per CAN/CGSB-48.9712-2014, paragraph 10.2, up to twelve (12) months after the certification expiry date, your certification status may be reactivated by submitting a properly completed renewal application and payment of a $120 late renewal fee in addition to the regular renewal fee.
If your renewal application is submitted more than 12 months after the certification expiry date, you may only reactivate your certification status by recertifying. If you fail recertification, you must successfully complete the initial certification process.
NRCan Renewal and Recertification Application Form (PDF, 1.46 Mb)
Download the application form to renew or recertify your NDT certification.
Renewal and Recertification: Common Questions and Additional Information (PDF, 152 kb)
Find more detailed answers to a range of topics related to renewing and recertifying your NDT certification, from validity periods to requirements to examinations.
Certified personnel directory
View the list of NDT and XRF personnel that are currently certified, and find out when certifications expire (require renewal) and when certifications are due for recertification.
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